Document Sharing
Where should you store videos and photos?
Media Storage Shared Drive
Microsoft Word, Excel and PowerPoint documents are NOT compatible with Google Drive. True or False?
False.
I want to send a file to someone, but the file is too large for an email attachment. Do I need to burn a CD and ship it to them?
Gmail will automatically upload the file to Google Drive and insert a link in the email.
Someone shared a document with me a month ago, but now I don't know how to find it. What should I do?
"Shared with me" section on the sidebar
I created a document in My Drive, but now it needs to be in a Shared Drive. Do I need to copy and paste the content into a new document in the appropriate Shared Drive?
Nope, you can move any file between Shared Drives and My Drive.
I'll be without internet for some time. Will I be unable to edit documents on Google Drive?
Nope, you can enable Offline Mode if you use Google Chrome.
How do you share a file with someone OUTSIDE of the company?
Big blue share button
What kind of files stored on Google Drive can be edited?
Using Chrome, only Google formats (Docs, Sheets, Slides, etc). With File Stream, any type of file can be edited.
What is the best way to send a meeting agenda to meeting guests?
Attach the document directly to the calendar event.
Once a document is created in Google Drive, it cannot be shared as a Microsoft Word, Excel or PowerPoint document. True or False?
False. Google Drive documents can be exported in several formats.
In order to comment on PDFs, I need to download them first and open them in Adobe Acrobat. True or False?
False.
I want a single document to appear in several different relevant folders or Shared Drives. Do I need to make a copy and edit each document individually?
Nope, you can create shortcuts to the same document in several places.
I want to give someone temporary access to a shared document. Do I need to remember to manually remove them at a later date?
Nope, you can set an expiration date for their access.
Someone made changes to a file and my original content is lost. Do I have to start over?
No, you can restore an older version.
Where can I find helpful guides and resources for NRHA employees?
In the NRHA Shared Drive > NRHA Staff Resources