AP/AR
How often should cash deposits be taken to the bank?
Cash should be deposited at least once a week.
When doing a red truck PO and selecting a vendor, what is one important thing to pay attention to?
MFA and not MEI.
Which is correct:
179061RL*site number*
179061HO9502
179061RL*site number*
What does "cash in transit" mean?
The money has been physically taken out of the drawer and placed in a bank bag to take to the bank another day.
Why do your field accountants not want you to use the "Set Received = Net Expected" check box when receiving in on a PO?
If you did not physically receive everything and adjust the quantities below, it will override it and receive everything in.
A patron has no more use for an open prepaid that has an available balance. What do you do?
You received a refund check from a utility company. What do you do?
Cash Mgmt -> Enter Deposit. Select Drawer and choose reason. If you do not know which to use, call your FA.
How do you receive in a noninventory PO?
Receive as non-inventory item, look for category in description line and type that number in under category. If there isn't one call your FA
You're donating 3 bags of feed to your local county fair. How do you get these out of inventory?
non-sale withdraw. reason code: donations
You get pneu-darts that must be paid by credit card. How do you bring them into inventory and where do you code them?
nonPO receipt, coded to 179061RL*site number*
credit card transaction also gets coded to 17906.
What are the 3 different freight types and what do each mean?
Internal - you hauled
Intercompany - another location hauled
3rd party - vendor hauled
How do you apply a payment to a specific invoice?
f10 payment -> enter as normal then select "manually apply payment"
You paid the wrong amount or the wrong vendor and caught it immediately. How do you correct?
Credit memo in AP (negative payment to vendor) matching $ exactly except as a negative. Then do the correct amount/vendor.
You received in the quantity/unit price/freight amount incorrectly on a PO. How do you fix?
Clone the PO, do everything the same but as a negative so that between the two it nets zero. Then redo with a red truck PO.
Before doing inventory accounts, name 3 things you should do.
Receive all POs that have physically been received
Complete expense transfers
Site transfers
Product conversions
Clear all counts
Open orders needing settled