Budgeting Basics
What is a budget?
What is a plan for how your organization will use its money?
Is selling organization-related T-shirts an approved fundraising activity?
What is yes?
What should an RSO submit when it needs more funding than what is currently available in its organization account?
What is an SGA Bill?
What are the two primary ways RSOs can raise funds at Barry?
What are collecting donations and hosting approved fundraisers?
Can University-allocated funds be used to purchase gift cards?
What is no, unless prior approval is granted by Accounts Payable and it follows IRS guidelines?
What can good budgeting help prevent?
What are overspending and last-minute surprises?
Is hosting a ticketed cultural night an approved fundraising activity?
What is yes?
Name one type of expense that an SGA Bill can provide additional funding for.
What are larger initiatives, events, travel, equipment, or other approved expenses?
Where are donations processed and deposited?
What is through the University into the organization's Donation Account?
Can University-allocated funds be used to pay a student's overdue balance or charges owed to the University?
What is no? The student is responsible for those charges.
What are the two reasons an RSO can submit a budget request?
What are SGA Bills and Buc’s Bonus?
Is door-to-door solicitation in residence halls, classrooms, or dining areas permitted?
What is no?
How many weeks before funding is needed should an RSO submit an SGA Bill Budget Request?
What is at least three weeks?
Name one example of an approved fundraising activity.
What is merchandise sales, ticketed events, bake/food sales, service-based fundraisers, or themed events?
Name two types of personal or luxury items that University-allocated funds cannot be used to purchase.
What are jackets, shirts, sweatshirts, sneakers, or rentals for private residences such as Airbnb?
An RSO needs additional funding for an upcoming event. What should they submit?
What is a budget request?
Are raffles, gambling, and games of chance permitted fundraising activities?
What is no?
Where does an RSO submit its SGA Bill Budget Request?
What is the Finance section of the organization's Engage page?
What must an RSO do before advertising or collecting money from a fundraiser?
What is receive approval for the fundraising activity?
An RSO wants to use allocated funds to pay for alcohol at its event. Is this allowed?
What is no? Alcohol is a prohibited use of allocated funds.
Before planning a large event, an RSO should make financial decisions based on what rather than assuming additional funding will be approved?
What are the organization's currently available funds?
An RSO wants to host a car bash, sell discount cards, or hold a date auction to raise money. Are these approved fundraising activities?
What is no? These are prohibited fundraising activities.
Name three things that should be included with an SGA Bill Budget Request.
What are event/project information, a detailed budget, cost estimates, and screenshots/invoices/vendor information?
An RSO wants to host a fundraiser. What type of event must they create in order to begin the approval process?
What is an event with "Fundraiser" selected?
An RSO wants to use University-allocated funds to purchase a computer, pay a parking ticket, and buy a gift for an individual. Can it use the funds for any of these expenses?
What is no? All three are prohibited uses of allocated funds.