Travel Policy
Who needs to approve travel?
Your director or the Executive Director
Who is the preferred Rental Car company for the ACNA?
Avis
When should I upload my receipt to Ramp?
Immediately!
What is the daily per-diem for meals?
$75
If Dan rents a car through Avis and Deborah needs to use it, is this allowed?
Yes. Any ACNA employee may drive a car rented through the ACNA account.
May I use my personal credit card instead of my Ramp card for expenses?
Yes, though you will need to submit reimbursement requests through Ramp. All reimbursements are due within 30 days of travel.
When can I order alcohol on my Ramp card?
When approved by the Executive Director
What coverage should I purchase when renting a car? (Liability, Collision, Both, Neither)
Both
When are my Ramp expenses due?
The 4th of each month
If I pay for 5 people at dinner, what documentation must I include?
Itemized Receipt, Business Purpose, List of Attendees
When am I allowed to rent a large vehicle (e.g. large SUV, minivan, etc.)?
When sharing with others or when there are specific needs for a larger vehicle, approved by your director.
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Typically, rentals should be mid-size or lesser.
What if I lose a receipt?
You will be flogged.
Actually, you will be required to explain the lost receipt in Ramp. Reimbursement is not guaranteed.
If I am traveling internationally, should I purchase travel insurance?
Yes
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The ACNA purchases Faith Ventures travel insurance from Brotherhood Mutual.
Will I be reimbursed if I use my personal vehicle?
Yes
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Travel must be in excess of 50 miles and be accompanied by a travel log (e.g. Google Map showing entire trip). Reimbursement at the current IRS Business Standard Rate.
If I purchase my plane ticket with my personal credit card (you know, for the miles), when will I be reimbursed?
After travel is completed