Hiring Processes
Invoices
Purchasing Card
Reimbursements
Business Travel
100
Form/Process used to hire a regular, part time Classified Employee
What is People Admin
100
Determines the Accounting Period the transaction is to be posted to in the SOU General Ledgers.
What is the Transaction Date
100
Purchasing card__________are located on the Business Services Website
What are guidelines for Card Users?
100
Must be submitted in a timely fashion in order to be issued in the same fiscal year of the purchase.
What is request for reimbursement?
100
Airfare Athletic Travel Meals (per-diem rates apply) Lodging (receipts required) Vehicle Use (personal vehicles and rentals) Conference Registration Fees Miscellaneous
What are types of Travel Reimbursments?
200
Form used for temporary work that is less than 90 days
What is an Irregular Employment Agreement
200
Shows total invoice amounts
What is Summary Page?
200
Makes Purchase, and Turns in Receipts
What is card user?
200
must clearly itemize the items to be reimbursed.
What are receipts?
200
100 miles or more: $34.75/day plus $0.2075/mile but should not exceed $0.555/mile rate below.
What are private car reimbursement rates?
300
Process used to initiate a Lead Work Differential
What is a Status Change Form
300
Must be in the Banner FIS system BEFORE the invoice can be created
What is the Vendor?
300
Responsible for reviewing all charges against department funds, including procurement card charges, to determine appropriateness and reviewing the monthly reconciliation of the card activity to the monthly statement.
What is Budget Authority?
300
____________is still required to help clarify the Business-Related purpose for the event.
What is Hosting Form?
300
Enterprise Rent A Car National Car Rental
What are rental agreement options (companies)?
400
Process used to move a temporary employee into a full time Classified position
What is People Admin
400
This is what will appear in the Operating Ledgers, in the “Description” Field.
What is the Vendor Name?
400
Ensures complete and proper documentation supporting card charges are obtained and retained in the Department
What is Card Custodian?
400
Take advantage of the __________ to avoid the need for filing the form necessary for processing reimbursement requests.
What is Departmental Purchasing Card?
400
A gratuity of ____ may be claimed.
What is 15%
500
4 pieces of information that should be included on every Status Change Form
What is Employee Name, Reason for Action, Department Position Title
500
Type in search letters, using the “%” sign to act as a wildcard to locate common words.
What is a specific expense query?
500
Cash advances; Personal or non-business purchases; Travel costs (Exception: Team Travel, Conference Fees); Capital purchases (Equipment > $5,000. Exception: Library Purchases 40190); W-2 or 1099 Tax reportable items (See Policy Manual
What are unallowable charges?
500
typically should not be purchased outside of normal university purchasing channels
What is Equipment?
500
Alcohol expenses.
What is not reimbursable with state funds?
M
e
n
u