Sponsor Application Process
Time frame to complete and submit the FRP if it is mailed to the sponsor? Time frame to complete and submit the FRP if the CM assists with completion?
What is 7 Calendar Days? What is 2 calendar days?
The time frame for scheduling fingerprints after receiving a signed ARI and government issued photo ID
What is 3 business day?
The case manager or the CFS verifies the UC’s and/or potential sponsor’s birth certificates or other foreign government issued documents with the Consulate under the following circumstances
The authenticity of the original birth certificate or other foreign government issued document is questionable or the document appears to be fraudulent or altered or if the birth certificate provided is for another individual.
Public records check results are valid for up to how long after results have been recieved?
90 days
Makes recommendations on family unification cases, serves as a main contact for the care provider program when concerns arise during the assessment; & assists the case manager in concurrent planning to find a suitable sponsor, if necessary.
What is a case coordinator?
The time frame for submitting a CAT 1 and 2A? Time frame for submitting a 2B case? Timeframe for submitting a CAT 3?
What is 10 calendar days? What is 14 calendar days? What is 21 calendar days?
If a member of the potential sponsor’s household or an adult caregiver (21 years and younger) is a former UC who was in ORR care what can be submitted as proof of ID?
What is VOR?
If a case manager is conducting concurrent planning to identify an alternate potential sponsor or plan for release, they should note this where
What is case review and progress note?
After release, in any instance where a UC is released and possible derogatory information is later discovered after Fingerprint Check results are received, the following takes place
FFS reviews the safety plan created by the case manager and makes a case-by-case determination on what follow up is required, if any. State CPS or law enforcement may be notified if there is determined to be any immediate danger to a child’s welfare. The FFS may also attempt to refer the case for post-release services.
The function allows ORR to monitor cases to make sure assessments and communications occur within expected timeframes. Some fields on the page are auto-populated. Other fields require manual input.
What is case status?
If the potential sponsor is unable to submit any of the above documents, the case manager may send a letter to the potential sponsor’s address following these instructions.
What is address a plain white envelope to the sponsor’s address and include as the return address the case manager’s name and care provider’s address (do not include the care provider facility name). Create a unique code word that is used only once and refer to the code word in the letter to the sponsor with instructions for the potential sponsor to call the case manager upon receipt of the letter and refer to the code word as evidence that the letter was delivered to the individual and address?
It is critical that once the need for a DNA test is identified, FFS approval is sought immediately
Treatment Authorization Request (TAR) completed and submitted as per instructions. Failing to submit the TAR in a timely manner will delay testing and results.
Time frame for submitting a HS after completion of the FRA & after consultation with the case coordinator
Within 2 business days
Fingerprint Check results are valid for
270 days from the date results are received, which is documented in the Date Results Received column of the Background Check Table in the UC Portal.
The case manager continues to work with the original applicant but looks at other sponsor options or release options for UC. It must be reviewed with the case coordinator who would elevate the case to the FFS.
In cases where the sponsor indicates that they will require additional assistance obtaining their identification this will occur
The case manager must coordinate with the sponsor’s home country consulate as soon as possible to retrieve identification and avoid delays.
I’m Examples of a potentially concerning household structure include (but are not limited to):
A household primarily comprised of young men, which may indicate potential labor trafficking concerns, A household primarily comprised of men seeking to sponsor multiple female (related or unrelated) UC, which may indicate a trafficking concern , A household seeking to sponsor multiple unrelated (male or female) UC, which may indicate a trafficking concern
What The HS/PRS provider uses the Home Study Assessment Report template to report findings of the home study and upload the template into the UC Portal including a recommendation to the case manager within the time frame of __________
10 calendar days
Each CA/N check request contains all of the following documents:
CA/N Check Coversheet , Authorization for Release of Information, Copy of government issued photo ID , State form(s) for each state in which the individual resided in the past five years
The time frame the sponsor has and cm has in submitting the Authorization for Release of Information and submitting the sponsor’s government issued photo ID
What is Immediately?
Expired documents for how long are acceptable for the purpose of establishing identity
What is 2 years?
The care provider evaluates each potential sponsor’s ability to provide for the UC's
physical and mental well-being
Duration for up to how long a home study is valid for
1 year
PSC/DCS CA/N Results options include
No record — The individual does not have a history of child abuse and neglect
• Unsubstantiated allegations — The individual has been involved with CPS, but the allegations were not necessarily confirmed (the investigation history is not always saved in States Central Registries)
• Record/substantiated allegations — The sponsor has a history of child abuse or neglect (if a record is available to PSC/DCS, it will be provided)