PBO In-brief
What regulatory publication governs property accountability and inventory procedures?
AR 735-5 (Policies and Procedures for Property Accountability) and DA PAM 710-2-1. [1, 2]
How many days prior to the assumption of command duties should the inventory be conducted?
The standard time limit is 30 days. However, up to two 15-day extensions can be requested through the commander's next higher headquarters.
What are the 2 approaches to conduct Inventories?
1. By LIN
2. By Sub-hand receipt holders
What forms are primarily used for handing over property during the inventory?
DA Form 2062 (Hand Receipt/Annexes) and DA Form 3161 (Request for Issue or Turn-In)
DA Form 7932 is used for Statement of Charges.
True or False
Fasle
What system is used to generate the listings and official property books?
GCSS-Army (Global Combat Support System-Army)
What is a Joint Inventory?
An inventory conducted jointly by both the outgoing and incoming commanders. Both individuals are present to verify quantities, serial numbers, and condition codes of all property.
Name two of the required documents needed to complete a Change of Command?
Assumption of Command (AOC)
Joint Invebtory Statements
Primary Hand Receipt (PHR)
Sub-hand Receipt (SHR)
Bill of Material (BOM)
If there are shortages, how does the incoming commander sign for the property?
The incoming commander signs for the property using a Hand Receipt with a Shortage Annex. Property that is unaccounted for must be investigated via a Financial Liability Investigation of Property Loss (FLIPL).
What are the 3 Army Regulations that covers
Change of Command Inventory?
AR 710-4 (Property Accountability) previously AR 710-2
AR 735-5 (Relief of Responsibility and Accountability)
AR700-84 (Issue and Sale of Personal Clothing)
What regulation covers Policies and procedures for property accountability
- Shows inspection intervals and requirements, and methods for recovery of lost/ stolen gear
AR 735-5
Who is the Primary Hand receipt holder?
The Unit Commander
Before beginning an inventory, what should be ensured about all Hand Receipts?
Updated
What is issued from responsible Officer down to supervisor or user level to account for property?
Sub Hand Receipt
What is the purpose of the joint Inventory between the incoming and the outgoing Commander?
To ensure all property is accounted for and discrepancies are documented before the New Commander takes over.
What type of inventory is conducted when you have an outgoing and incoming commander ?
Joint CoC (Change of Command) inventory - 30 days before effective assumption of Command duties
Sensitive items must be checked 100 percent and physically verified during an inventory?
True
While conducting a Joint inventory, CPT Swanson, the incoming Commander, noticed the serial number on an equipment does not match the property book.
Should he sign the Hand Receipt?
Why or Why not
No, he should not sign the PHR because the serial number must match the property book. If not, the discrepancie should be reported and correction must be initiated through PBO using DA Form 4949
Which form is used to record discrepancies during an inventory?
DA Form 4949 (Administrative Adjustment Report)
Who is responsible to make sure that all property is on a valid hand receipt and how often are hand receipts inventoried?
Supply Sergeant (Annually)