Acronyms
FPR
Final Proposal Revisions
When are source selection procedures used?
Mandatory for “…all acquisitions conducted as part of a major system acquisition program, as defined in FAR 2.101, and all competitive negotiated FAR Part 15 acquisitions with an estimated value greater than $10 million.”
However, the USAF requires use of the procedures for all competitive FAR Part 15 acquisitions >SAT
What are the 4 non-cost factors?
1. Technical
2. Technical Risk
3. Past Performance Confidence
4. Small Business Participation
What are the technical risk ratings
Low - Moderate - High - Unacceptable
What are the 3 aspects of the past performance confidence rating?
Relevancy - Recency - Quality
SSA
Source Selection Authority
What are the 5 exceptions to the use of Source Selection Procedures
1. If the only evaluated factor is price, ie Price Only Eval 2. Acquisitions using Part 12 combined with Part 13 (SAP) 3. Acquisitions using Simplified Acquisition Procedures (Part 13) 4. Orders under multiple award contracts – Fair Opportunity applies vs SS procedures (Part 16.5) 5. Acquisitions using FAR subpart 8.4
Where is the trade off relationship stated in the RFP? Provide an example
The relationship between the Tradeoff Factors MUST be stated in Section M (i.e. past performance is significantly more important than price…)
What are the technical ratings?
Outstanding Good Acceptable Marginal Unacceptable
What is an IEB? What decision is made at IEB?
Initial Evaluation Briefing - First briefing to SSA to explain evaluation ratings - Decision to award without discussions or hold discussions. And decide which offerors will be in the competitive range.
BONUS - Review of 1st round of ENs
EN
Evaluation Notice
What is "Best Value"?
Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement
What are the 3 types of exchanges? And explain each
Clarifications
Communications
Discussions
What are the past performance confidence ratings?
Substantial Satisfactory Neutral Limited No confidence
Who makes the decision regarding which offeror to make award?
SSA = Source Selection Authority
SSAC
Source Selection Advisory Council
Explain the LPTA source selection process?
Lowest Price Technically Acceptable
No trade offs
Technical must be rated acceptable or unacceptable
Award to lowest priced that has acceptable rating in the technical subfactor
What is PPT?
Performance Price Trade off
Possible Tradeoff between Past Performance (Confidence) and Price among offerors who are rated Technically Acceptable
What are the relevancy ratings?
Very Relevant Relevant
Somewhat Relevant Not relevant
What happens during the FPR briefing to the SSA?
Discussions are closed and SSA authorizes the release of the request for FPRs
SSEB
Source Selection Evaluation Board
How is past performance evaluated in LPTA?
--Past Performance Confidence (PPC) is a factor under Technical --Shall be used unless waived by the PCO IAW Appendix C, Section/Para C.2.1.2 --Can be a risk as offerors with “Neutral” performance cannot be rated negatively so must be rated Acceptable --Runs the risk of a company with no performance history coming in low and could put a weapon system at risk
Walk through the competitive acquisition process starting with approval of SSP
See hand out or slides from Monday's training
What is the rating for price?
TEP = Total Evaluated Price
Explain the clearances required for source selection and when they are held?
Business clearance - to release RFP
1st Contract clearance - after discussions are complete to recommend to SSA to request FPR
2nd contract clearance - after FPR evaluations and to make award recommendation to SSA