Travel Planning
What is 3 weeks prior to departure?
Travel requests should be submitted at least this long before departure.
What is Baylor's approved travel agency
Uniglobe
What is the recommended maximum domestic lodging rate per night, excluding taxes and fees.
400
How much is Travel under this amount is approved within the department.
5,000
What is Concur?
The system used for travel requests and expense reports.
What is more than 75 miles one-way?
Travel farther than this distance requires a pre-travel request and post-travel expense report.
How many bags does Baylor permits reimbursement for up to this many checked bags on international flights.
two checked bags
What is ecommended maximum international lodging rate per night.
450
What is a Missing Receipt Affidavit?
This document may be used when a required receipt cannot be obtained.
What is 45 days?
Employees must submit travel expenses within this many calendar days after the trip ends.
True or False: BCM allows reimbursement for in-flight meal upgrades on international flights.
False
What is the General Services Administration (GSA)?
Meal per diem rates are based on guidance from this federal agency.
True or False: Travel requests over $10,000 require Supply Chain Leadership approval.
True
What is more than $10,000
Travel requests exceeding this amount require Supply Chain Leadership approval, specifically from designated leaders in Supply Chain Services.
Auto rentals require advance approval when they become more economical or when the one-way distance reaches this threshold- What is the threshold
200 miles or more
True or False: If meals are provided by the conference, travelers should still claim the full per diem.
False
What are the Fly America Act and Open Skies Agreement?
All federal award air travel must comply with these aviation requirements.
What are Countries of Concern?
Travel to these countries requires additional screening and compliance review
During international travel, travelers are expected to ensure these two requirements are met before departure
valid visa/passport compliance and current vaccination documentation
Maximum allowable cost per person for a scientific meal collaboration.
75 per person
Who is Selene Gallego Tavera?
This person serves as the Travel Administrator.