Contracts Basics
This term refers to a legally binding agreement between two parties.
What is Contract?
COB
What is Clerk of the Board?
This document outlines evaluation criteria and submission rules.
What is RFP?
This section details financial rules and payment terms.
What are Fiscal Provisions?
Contracts requiring Board approval must be submitted using this item.
What is Board Agenda Item or BAI?
This section of a contract lists what the contractor is required to do.
What are Contractor Responsibilities?
BAI
What is a Board Agenda Item?
Revised instructions after an RFP release must be sent as one of these.
A contract may include this attachment outlining budget details.
What is Budget Attachment?
This section explains why the action is needed.
What is Background Information?
Before service can begin, contractors must meet these administrative items, such as insurance.
What are Administrative Requirements?
CAO
What is the County Administrator's Office?
A vendor not selected receives this letter.
What is Denial Letter?
These are added to include supporting documents.
What are Attachments?
This section explains impacts on County funding.
What is Financial Impact?
The maximum standard length of most County contracts.
What is five years?
MOU
What is Memorandum of Understanding?
Selected vendors receive this notice signaling tentative award.
What is Notice of Intent?
This section outlines what happens if a contractor does not meet requirements.
What is Correction of Performance Deficiencies?
This unit reviews and coordinates BAIs.
What is Special Projects Unit?
This document is needed if a contractor wants to change part of the agreement.
What is an amendment?
RFP
What is Request for Proposal?
This form certifies that vendors meet minimum RFP standards.
What is Statement of Certification?
Contract language must comply with these standardized rules.
What is Standard contract language?
Contract documents submitted to the Board must follow formatting rules for this system.
What is Legistar?