CONTRACT
This DHHS email address is designated for any contract related questions.
What is DCM.DHHS@maine.gov?
This DHHS email address is designated for questions regarding Competitive Procurements.
What is RFP.DHHS@maine.gov?
This rider describes the contract’s Scope of Work/Services.
What is Rider A?
This DHHS email address is designated for questions about contract budgets.
What is Contract-Budgets.DHHS@maine.gov?
This DHHS email address is designated for questions about contract invoices.
What is Invoices-DCM.DHHS@maine.gov?
A Provider says they have completed everything required under the contract. This section of the Rider A tells you what needs to be verified?
What is the Deliverables section?
This Maine agency is where DHHS competitive bids are posted.
What are DAFS / Office of State Procurement Services?
This rider contains the contract’s Terms and Conditions.
What is Rider B?
This type of report is listed among DCM’s cost-settled contract financial reports.
What is a Quarterly Financial Report?
An invoice MUST be checked against the contract, services provided and ___.
What is the available contract balance?
This document describes the scope of work, requirements of the State, and evaluation criteria for a service needed by the State.
What is a Competitive Procurement (RFP, RFA, RFQ)?
RFP Public Notices must begin on one of these 3 days.
What is Monday, Tuesday or Wednesday?
This rider identifies the country in which contracted work will be performed.
What is Rider G?
This document is used to close out a cost-settled agreement.
What is the Agreement Closeout Report?
For a cost-settled contract, these are compared to determine the final amount owed.
What are actual allowable costs and payments already made?
DCM’s mission includes ensuring procurement gets the greatest degree of consistency, accountability and ______.
What is cost effectiveness?
This is the number of days a Bidder has to appeal an award.
What is 15 days?
This agreement establishes a contractor’s responsibilities for safeguarding PHI.
What is the BAA (Business Associate Agreement)?
When reviewing a budget, these amounts should add up to the total contract amount.
What are the budget line items?
Under Maine law, a proper invoice generally must be paid within how many working days are to avoid potential late-fee liability, subject to the statutory conditions.
What are 25 working days?
According to DHHS, DCM’s procurement management system is intended to ensure the “best value” while complying with these two broad categories of requirements.
What are State and Federal statutes, rules and regulations?
Following announcement of an RFP award decision, proposal submissions are generally considered public records under this Maine law.
What is FOAA — Freedom of Access Act?
According to the DHHS contract-document page, this rider is specifically associated with the contract budget.
What is Rider F?
Before increasing a contract’s funding, DCM needs to know both the amount and ___.
What is the source of funding?
What is the key difference between Cost Settled (CS) and Cost Settled with Invoice (CSI)?
Cost Settled (CS) payments are made automatically by DCM each month. Cost Settled with Invoice (CSI) payments are made once an invoice has been submitted by the Provider and approved for payment.