Policies
Yes or No
WE CARE core values are considered policy.
What is NO?
Explanation: This is not a UIHC Policy; however, it is a set of rules or guiding principles employees are expected to comply with.
This type of absence occurs when an employee is away from work using authorized leave such as approved sick leave, vacation, or FMLA unless there is evidence of misuse.
What is a protected absence?
Collective Bargaining Agreements are negotiated every five years. True or False?
What is False?
They are negotiated every two years. Current agreement runs from 7/1/25 - 6/30/2027
All employees are eligible for due process.
True or false
What is True?
Discussion: Due process may not be as rigorous for a probationary employee.
In the WE CARE values, this is what the letter "C" stands for.
What is Collaboration?
Employees may use Patient Parking Vouchers for this:
What are MEDICAL APPOINTMENTS only?
Explanation: Patient Parking Vouchers may only be used for medical appointments and only for the duration of the appointment.
For employees holding LESS than .90 FTE, reaching this number of unauthorized absences during a quarter triggers an attendance review.
What are 2 unauthorized absences per quarter?
Employees covered by a collective bargaining agreement are entitled union representation if questioning could lead to discipline. What right does this refer to?
What are Weingarten Rights?
The typical progression of corrective action starts with this.
What is Counseling/coaching?
1st written reprimand, 2nd written reprimand, 3rd written reprimand
These are examples of information or content that should never be shared on social media.
What are:
Photos/videos with patients, charts, monitors
Anything that could identify a patient
Opinions on topics while wearing your UIHC badge or uniform
The federal law that prohibits Patient information from being shared online or with anyone who does not have authorization or a business need to know.
What is: Health Insurance Portability and Accountability Act (HIPAA)
The attendance policy measures unauthorized absences within these four review periods throughout the year.
What are Quarterly Periods?
Explanation:
January 1 - March 30; April 1 - June 30
July 1 - September 30; October 1 - December 31
If a Union Representative is present during an investigative meeting, they may NOT record the meeting. True or False.
What is False?
They may record the meeting. (remind of PHI, don't use Zoom, prefer TEAMS)
These leaders are authorized to place an employee on paid administrative leave.
What are Sr. HR Director and the Sr Director of Employee and Labor Relations
When supervisors believe an employee may not be fit for duty, these are the first two actions they should take.
What are (1) observe and (2) document?
Direct observation by two supervisors and documentation using a Summary Incident Form?
This policy states that staff members will conscientiously and professionally fulfill their assigned responsibilities.
What is the Ethics and Responsibilities Policy?
(Another correct answer is the Drug Free Policy, UI Policy Ch 12 A Drug Free Environment)
The first time an employee reaches a threshold for review in any category (unauthorized absences, failing to work a scheduled shift, clocking, no-call, no-show, etc.) supervisors should do this first:
What is: review the issue with the employee?
(To discuss circumstances, provide appropriate resources, ensure policy understanding, and document the meeting?)
Iowa law requires that all contract-covered employees be provided with an opportunity to vote on whether they want to retain and recertify their current union as their exclusive bargaining representative. How often do recertification elections take place?
What is EVERY TWO YEARS
Reminder: we are currently in a recertification election period. (Please take the training that was provided in the email sent by Cheryl Reardon on Monday, 8/17)
Name any three of the seven tests used to determine just cause for discipline.
What is: Notice, Reasonableness, Investigation, Fair Investigation, Proof, Equal treatment, and Penalty
An employee discloses a health condition that affects their ability to perform their job. What office should you refer them to?
What is Leave and Disability Administration (LDA)?
Note: As HR, reach out to LDA as well.
This process provides all University staff a forum for review of and response to concerns/conflicts related to conditions of employment, except for those reserved for an alternate forum or procedures.
What is Administrative Review?
Attendance-related termination may be considered when an employee progresses through corrective action steps OR engages in this specific behavior for three consecutive workdays.
What is: No Call, No Show
(Job Abandonment)
Where would you go to find information about the grievance process for SEIU-represented staff?
What is the SNAHP Manual?
Staff Nurses and Allied Health Professionals Manual
Name two elements a well-written Disciplinary Action Notice should contain.
What are: rule/policy violated, investigation findings, evidence ee on notice of expectations, previous corrective efforts, level of discipline issued, notice that future violations may result in further discipline up to and including termination.
An employee reports that a coworker has repeatedly hugged them and asked them out despite being told to stop. Name two actions an HR Representative should take.
What are: (1) Provide resources to the employee and (2) Notify OCRC
HR Reps are mandatory reporters.