Define It
The most people a room or venue can safely and legally hold.
What is Capacity?
Your plan B in case something goes wrong
What is a contingency plan?
A minute by minute schedule of what happens during the event
A meeting after the event to talk about what went well and what went wrong
What is a debrief?
The student council hires a DJ to bring music and speakers.
What is Vendor?
An outside person or business hired to provide food, music, or other services.
Starting with the end date and working backwards to set deadlines
What is backward planning?
How many people move around the event space without crowding
What is traffic flow?
The form you turn in to the main office to reserve the gym and get extra chairs
What is Facilities Request?
The marketing team’s finished poster designs, due Friday.
What is Deliverable?
Anyone with an interest or role in how an event turns out.
What is a Stakeholder?
A major checkpoint or key target date on a planning timeline
The fire department says no more than 1,500 people can fit in the gym. That number is the gyms what?
What is capacity?
The principal, the students, and the parent volunteers are all examples of this.
What is Stakeholder?
7:00 doors open, 7:15 welcome speech, 7:20 awards.
What is Run of Show?
Managing the equipment, set up, and moving parts of an event
A finished product or task that is due by a deadline
The powerpoint is not displayed so the team gives out handouts so students can follow along.
What is a contingency plan?
The dance is May 16, so the team sets deadlines of May 9, May 2, and April 25 by counting back.
What is Backwards Planning?
Moving the snack table away from the door so a crowd stops forming.
What is traffic flow?