Accident/Injury/Incident Report
True or False
Administering Medication does not get entered in the medical log book
False: when administering medicine you should always put in the the medical log, with the time, date, dose, and person administering the medication.
“Explain your role in completing and following up on Health and Safety Checklists. What do you do after identifying a needed repair?”
Complete required Health & Safety Checklists, identify hazards, and submit work orders for required repairs.
“Describe the SUPER steps and tell me which step requires the exact count of children.”
Stop A clear and predictable signal provided to children by teacher to stop what they are doing and begin to gather at a predetermined location.
Unite/Gather Children and teachers unite in predetermined meeting location.
Perform Sweep One teacher (with daily tracker in their possession) remains with students while other does a full sweep of the area the class is transitioning from (e.g walks around classroom to ensure no children are still playing/hiding). Teacher with children should begin counting number of children and engaging children appropriately to limit wait time for children. when I get back!”
Exact Count Teacher returning from sweep does an exact count of number of students present. Teacher calls out final number to co- teacher with tracker to verify that number matches children in attendance.
Roll Call Count teacher with daily tracker conducts theme related name to face attendance (grow tall like a tree when I call your name), making appropriate notations on the daily tracker. Once all children are accounted for, classroom transitions to next location with one teacher in the front of the line and one teacher in the back of the line to ensure all children move together
“What documentation must be in place before a child may receive an alternative meal due to a medical need?”
A completed Medical Statement for Food Substitution form signed by an appropriate medical professional.
“What information must an ICP include, and who signs it?”
Description of condition, symptoms to watch for, accommodations, child involvement, medication needs, training needs. Must be signed by staff and parent/guardian.
“When are you required to notify the Director of Monitoring & Compliance about an incident, and what information do they receive within 24 hours?”
The Center Director must notify the DMC ASAP when a significant incident occurs. If the DMC is not available, they must reach out to the Delegate Vice President.
During your morning walkthrough, you notice a loose handrail on the stairs.
Reviewer:
“What steps must you take today, and how is this documented or escalated?”
Submit a work order/ticket to the online Help Desk, document on checklist, and alert the Center Director.
You are transitioning children to the playground using the photo key-ring system.
Reviewer asks:
“Describe each name-to-face check you must complete before leaving the room, at arrival, and at return.”
Name-to-face check when 1. leaving the room, 2. arriving at the playground, 3. returning to the room
A parent verbally tells you their child can no longer have dairy.
Reviewer:
“What is the correct response, and what are you not allowed to do?”
Staff may NOT change meals based on verbal statements. They must refer the family to the family advocate/nutrition coordinator for further discussion and to request formal documentation. The nutrition coordinator will inform the kitchen and classroom staff of next steps and update classroom documentation accordingly.
A child arrives with a new inhaler and a parent note explaining how to use it.
Reviewer asks:
“What must be done before that child can receive medication while in your care?”
Health Coordinator or Health Disabilities Advocate must reach out to the parent immediately to set up an ICP conference. Medication cannot be used until the ICP conference occurs, the medication authorization is completed by the physician, and the Health Coordinator clears it.
A child fell on the playground and bumped their head. After the teachers provide immediate care (ice pack) and inform the family, the family comes to pick the child up and decides to take the child to the emergency room.
The reviewer asks:
“What are your required steps before the end of the program day?”
The Family Advocate should document the conversation in Shine Insight, inform the Center Director, who will assure that the DMC has the information needed to update the Significant Incident Report and report to the appropriate external agencies, as required.
A substitute teacher arrives in your classroom. They are not yet certified in child tracking.
Reviewer asks:
“What responsibilities can they take on, and what must be done before they can conduct tracking independently?”
They may assist but may NOT take independent responsibility until certified. A certified staff member must lead tracking.
“How do you ensure children with special diets receive the correct meal every day? Walk me through your steps at mealtime.”
Review the Special Diet List daily, verify child identity before giving meal, initial at delivery, and notify kitchen if meal is missing.
“Walk me through how you determine whether an accident or injury becomes a Significant Incident that must be reported to an external body.”
A significant incident is one that requires reporting to an external agency, including local child care licensing, the Office of Head Start, Children and Family Services or the Health Department.
“When using the Daily Tracker, how often must counts be documented in a full-day classroom?”
Every time a child, or group of children transition to/from the classrooms. If there are no transitions, daily tracker is used:
Full-Day Classroom: once every one/two hours.
Double-Session Classroom: once every 1.5 hours.
Extended-Day Classroom: once every hour.
A staff member reports that a child disclosed potential physical abuse at home.
Reviewer asks:
“How do you respond, and what are your mandated reporting responsibilities?”
Staff must immediately contact leadership, who will review the circumstances and support the staff member with making a report, bringing in the DMC to document a Significant Incident. Staff must never interview a child regarding suspected abuse or neglect, which can impede a child protection investigation.
All Acelero Learning staff are mandated reporters of suspected Child Abuse or Neglect. Any staff person who suspects child abuse or neglect must make an individual report to the local child protection agency. Staff can request support from program leadership if needed.