Definitions
These are records maintained by the institution that are directly related to a student and are personally identifiable.
What are educational records?
These agencies must comply with FERPA.
What are all educational institutions and agencies (even K-12)?
These notes are kept by one individual and not shared with others and are exceptions to FERPA as they are not considered a part of a student’s academic record.
What are Sole Possession Notes?
If I mistakenly commit a FERPA violation or suspect someone else has, this is the office I contact.
What is the Office of the Registrar at sritter@sehcollege.edu?
FERPA is an acronym for this.
What is the Family Educational Rights and Privacy Act?
If an agency or institution does not comply with FERPA, it will not be eligible to receive these.
What are federal funds administered by the DOE (such as federal grants for research projects, Title IV aid, etc.)?
FERPA pertains to all students, even these students whose height and weight are considered a part of directory information.
Who are athletes?
The specific, inevitable event upon which a student's FERPA rights officially end.
What is upon their death?
A school official who has demonstrated a reason to have access to a student’s record so they can act in the student’s educational interest has this.
What is Legitimate Educational Interest?
FERPA requires institutions to send a Notification of Rights to all students this often.
What is annually?
SEH College can release non-directory information in case of an emergency when the health and safety of a student is concerned. This is the office to call for assistance in these rare cases.
What is the Office of the Registrar?
The requirement for prior consent before a school official discloses non-directory information.
What is a signed and dated written consent?
This information are the parts of a student record that are not considered generally harmful or an invasion of privacy if shared.
What is Directory Information?
If a student’s record is marked confidential, these are the parts of the record that you can share.
What is none of it?
True or False: In a health or safety emergency, an institution can exercise judgment and release protected information to third parties.
What is True?
The amount of money the college can charge for releasing educational information to students.
What is none!
SEH College students can designate someone with whom university officials can interact by doing this.
Submit a signed and dated FERPA Consent to Release Student Information form to the Registrar.
This allows students to opt out of directory information release, essentially marking the student's record confidential in SONIS.
What is a privacy restriction?
(found in catalog on page 38 or Registrars office)
There are 2 objectives of FERPA and they are...
What is...
1. to protect the privacy of student education records and
2. to give students the right to access and review those records?
These are 3 examples of things everyone can do to reduce the risk of a FERPA violation.
What is lock your computer?
What is don’t leave personal information on your desk?
What is don’t put student ID numbers in the subject of an email?
What is double check the recipients of an email containing protected information?