Forms Management
Forms management consists of
a. Printing and stocking
b. Analysis and control
c. Web based, electronically fillable forms
d. All of the above
d. All of the above
Who is the central point for coordinating and controlling all Standard Forms (SF) and Optional Forms (OF)?
a. Office of Secretary of Defense
b. General Services Administration
c. Department of Navy
b. General Services Administration
How are DD form numbers written throughout directives?
a. DD Form 2544
b. DD 2544
c. DD-2544
b. DD 2544
What is the definition of a form?
A fixed arrangement of captioned spaces designed for entering and extracting prescribed information.
What is the instruction/manual used for Forms Management?
SECNAV M-5213.1
______ forms are developed for use by two or more federal agencies and approved by GSA for mandatory use. The availability of these forms is generally set forth-in regulations issued by the originating agency.
a. Optional
b. Standard
c. DON
d. Internal
b. Standard
True or False
DD forms are the lowest authority forms originated in the DOD.
False-highest authority
All DON commands must use the DD forms whenever possible. Changing block headings, line spacings, deleting or adding information to a DD form or using a DON form that duplicates, even in part is not authorized.
What type of form is developed for use for a specific project having an established termination date?
a. Specialty Form
b. One-time Form
c. Test Form
b. One-time Form
Forms will be printed by
a. Navy Personnel Command
b. Local Supply Department
c. Document Automated and Production Service
d. Navy Forms Online
c. Document Automated and Production Service
DON personnel creating new Standard or Optional Forms shall complete a _____, Request for Clearance, Procurement, or Cancellation of Standard and Optional Forms.
a. DD Form 284
b. SF 152
c. SF 159
d. DD Form 577
b. SF 152
_____, Form Processing Action Request, needs to be completed when a new form is proposed, an existing form is revised, or exceptions are required.
a. DD 57
b. DD 51
c. DD 32
d. DD 67
d. DD 67
Test Forms are developed for testing prior to its permanent adoption. Test forms should not exceed
a. 6 months
b. 1 year
c. 15 months
b. 1 year
The Navy Forms Online website is the central stocking point for all forms and has the authority to dispose of excess stock of any form that has not been ordered during a _____ timeframe, upon approval from the forms manager.
a. 1 year
b. 2 years
c. 6 months
d. 3 years
b. 2 years
True or False
When GSA revises a form, the national stock number (NSN) does not change.
True
Once a national stock number is assigned to a SF or OF that number is applied to the form until the form is cancelled.
True or False
DON personnel shall not change or modify DD forms to suit individual needs.
True
An example of a DON form number is
a. OPNAV Form 100/1 (2-91)
b. Form 100/1 (2-91)
c. OPNAV 1000/1 (2-91)
d. NAVSEA 1000/1 (Rev. 2—91)
(2 possible answers)
c. OPNAV 1000/1 (2-91)
and
d. NAVSEA 1000/1 (Rev. 2—91)
How many level of forms are there?
a. 4
b. 3
c. 1
d. 5
a. 4
SF/OF form (1st level), DD form (2nd level), DON form (3rd level), Internal form (4th level)
SFs and OFs prescribed by the _________ are exempt from the requirement that GSA approval be obtained prior to printing.
a. DON
b. Federal Acquisition Regulation
c. SECNAV/OPNAV Forms Manager
b. Federal Acquisition Regulation (FAR)
_______ provides a central point for coordinating, controlling, designing and approving DD forms and assigning form numbers.
a. General Services Administration
b. Office of Secretary of Defense/Washington Headquarters Services
c. CSG-2
b. Office of Secretary of Defense/Washington Headquarters Services
Type of Font Styles for the Form.
a. Text font TNR 8 point, fill font TNR 10 point
b. Text font TNR 10 point, fill font TNR 10 point
c. Text font Arial 8 point, fill font 10 point TNR
d. Text font Arial 10 point, fill font 10 point TNR
c. Text font Arial 8 point, fill font 10 point TNR