Fact or Fiction?
Show me the Money!
Why we do it
The Big Picture
Ask the Coach
Tools of Our Trade
200
True or False:
If we don't spend down our Support Services funding for the current program year (PY) we could receive less money for the next program year.
True. Use of funding in the current PY is one of the factors that effects the following PY budget.
200
The name of the access point to the JAS voucher system.
What is TPX?
200
The reason we collect WorkFirst (Job Search) Activity logs from our clients.
So that we can record hours of Job Search activity participation in eJAS (per directions in the Statement of Work).
DSHS Statement of Work Requirement.
200
Orientation & Assessment, Asset Development, Employment Pathways and Post TANF/Employments Services.
What are the Four Phases of Career Scope?
200
Phase 1 of the Career Scope Program.
What is Orientation & Assessment-The Career exploration & skills identification phase
200
ESD system used to Record Services.
What is WA Works?
400
True or False:
DSHS expects ESD to provide supports to participants to seek and accept employment.
True- This requirement is included in the Statement of Work, which is part of the ESD contract with DSHS.
400
Where one finds the Support Service issuance limits.
What is the Support Service Directory?
400
The reason participants must report to their coach by phone, email or in-person.
It is a Career Scope Job Search requirement. This requirement is listed in the Statement of Work.
400
These requirements are “Driven by the Individual Responsibility Plan (IRP)" and developed by the DSHS WorkFirst Program Specialist. (Hint: participants use a log to capture them).
What are weekly hours of participation?
400
The following are included in what DSHS action?
•1% Supervisor Monitoring Review
•Quarterly submission of records to DSHS
•Division of Program Integrity (DPI) Records submission
•Bi-Annual on-site monitoring review
What is DSHS Monitoring?
400
We assist clients with creating documents and tools to help them get a job. What do we call these?
What are Employment Portfolio Assets?
600
True or False:
When working with vouchers we should never de-obligate or increase funds.
False- When vouchers and invoices are received from vendors, if the charges were less than the total issued we would de-obligate the overage amount. In some rare occasions we may need to increase funds (for example when participant picks up goods, the sale price is no longer in effect).
600
Action needed to receive payment for working with our participants.
What is "Record Service" in WA Works
600
When documenting in eJAS notes and WA Works notes what is it important to do and why?
Tell the story. This answers any potential questions DSHS and ESD staff may have.
600
Where can you find information regarding WorkFirst processes?
What is the WorkFirst Workforce Services Division Programs One Stop SharePoint?
600
ESD’s Primary Objective.
What is to help participants gain unsubsidized employment and become self-sufficient?
600
Available to clients to assist with items/services needed to successfully complete Job Search.
What are Support Services?
800
True or False?
Can the WorkFirst program fund OJTs?
True-
There is funding available for OJTs. Please reach out to the Economic Mobility team if your office is interested in providing this support service.
800
The name of this voucher system used to create and issue support services.
What is Jobs Automated System (JAS)?
800
Internal Controls govern the internal financial affairs of an organization. They provide accountability for financial transactions, compliance with laws and regulations, and lead to reliable financial reporting. Give on of the four reasons this is helpful to the ESD.
•Establishes an audit trail
•Meets program objectives
•Reduces or eliminates errors
•Saves time and money
800
"Everyone in Washington has full access to the opportunities, power and resources they need to flourish and achieve their full potential."
What is the ESD vision?
800
Documentation needed to assist with vehicle repairs.
At least two written estimates and copy of proof of registration in name of participant.
800
Tool in eJAS to contact the DSHS WorkFirst Program Specialist (Case manager).
What is e-Messaging?
1000
True or False:
It is ok to enter Individualized and Training TouchPoints under WIOA Adult.
False- Entering TouchPoints under WIOA Adult will result in false reporting reports as they should only be entered by staff working in WIOA.
1000
The most one can spend on Support Services per client-per program year.
What is $5000?
1000
Why must participants complete a Work Skills Assessment during Career Scope Orientation?
•Included in Statement of Work
•RCW 74.08A.285 (initial assessment)
•Helps Career Coach to know how to assist the participant
1000
This document explains ESD's vision, Mission and Core Values.
What is the ESD Strategic Plan?
1000
In the Statement of Work ESD must participate in LPA meetings. What does LPA stand for?
Local Planning Area
1000
How we prove/record work participants are doing weekly while in job search.
What is through recording of Actual Hours of participation (from submitted WF Activity Logs) in the Client Monthly Participation screen or Multiple Client Monthly Participation screen?