PP1
What is Public Procurement?
Acquisition of goods, services or works by any prescribed method, utilizing public funds and carried out on behalf of a procuring entity (planning to contract management)
What is the threshold for Goods and Services contracts requiring Procurement Committee review?
Above $3,000,000
T/F A Procurement Committee member may be appointed for a term exceeding three years.
False.
T/F Splintering is an example of an unfair or illegal procurement practice that the committee should look for.
True.
Who appoints the members of the Procurement Committee?
The Managing Director
What are the three (3) types of procurement?
Goods, services and works
What is the threshold for Works contracts requiring Procurement Committee review?
Above $5,000,000.
T/F A Procurement Committee must consist of at least five (5) officers.
True.
T/F The Committee must ensure that all similarly circumstanced suppliers are treated equally.
True
What is the primary purpose of a Procurement Committee?
To provide oversight and ensure sound procurement decisions while minimizing the risk and loss of public funds.
What does the acronym CPPPO stand for?
Chief Public Procurement Policy Officer
A contract valued at J$85 million falls under which approval tier and approving authority?
Tier 2 – Public Procurement Commission.
T/F Failure to declare a conflict of interest may result in termination of a member's appointment.
True.
What are the three functions of the Procurement Committee under Section 22 of the Act?
Review and make recommendations on contract awards.
Review bid evaluation reports.
Maintain proper records of proceedings and recommendations.
Name two reasons a Procurement Committee member may be terminated by the Managing Director
Any two of the following: unacceptable performance/conduct, unsound mind, permanent inability to perform functions, ill health, or any other reason deemed just and credible by the Managing Director
What is the starting value for emergency contracts?
none.
What is the value limit range for restricted bidding procurement method for goods?
$20,000,000
Name three (3) Exclusions.
Which section of the Public Procurement Act requires the establishment of a Procurement Committee?
Section 21 of the Public Procurement Act.
Within what timeframe must notice of an emergency contract be published after award?
The notice must be published within one month after the emergency contract is awarded.
List two matters that the Procurement Committee must NOT enquire into
Source of funding for the procurement.
Appropriateness of contract terms.
Political affiliations of a bidder.
Specifications, except where necessary to assess vague or unclear requirements.
What is the value limit range for restricted bidding procurement method for works?
Above $5,000,000 - 40M
What are two examples of mis-procurement that the Procurement Committee must enquire into?
failure to follow procurement procedures, unjustified restriction of competition, unsupported procurement methods, vague requirements, discriminatory evaluation criteria, failure to disclose evaluation criteria, or splintering.
What are the three functions of the Procurement Committee under Section 22 of the Act?
Review and make recommendations on contract awards.
Review bid evaluation reports.
Maintain proper records of proceedings and recommendations.
Name three areas of expertise that Procurement Committee members should possess or be exposed to.
Any three of the following: Public Procurement, Law, Finance, Accounting, Corporate Planning, or expertise specific to the entity's core business