Method to My Madness
Procurement professional requests pricing based on specifications from at least 3 vendors, for projects under $100,000. Includes selection criteria in request.
Request for Quote, or RFQ
Responsible for providing legal sufficiency based on ORS 291.047
DOJ
Construction Contractors must be registered with who to perform services for the State?
SOS and CCB
What is the threshold for a direct A & E award?
$100,000, including amendments and not a penny more.
What are WH-39 and WH-81 forms?
Bureau of Labor and Industries (BOLI) forms.
WH-39 is the public works fee information and WH-81 is the notice of public works. These need to be submitted to BOLI for any prevailing wage rate jobs.
The customer provides you specifications for goods or services exceeding $100,000. Award based on lowest responsive, responsible offer.
Invitation to Bid, ITB
Responsible for drafting documents, reading entire document, and providing "first time quality" for review.
You!
Do the citations match the reference? Am I referencing the correct parties? Have I removed formatting marks before submitting?
What is the threshold for advertising Public Improvement solicitations in the Daily Journal of Commerce?
$125,000 (Sorry Dustin, had to) :)
When selecting an A & E Consultant, the higher scoring criteria should be based on what?
Qualifications
Responsible Bidder Determination Form
It's actually a website
https://www.ccb.state.or.us/responsiblebidders/default.as
Solicitation requires vendor submit a solution or specifications. Responses are scored and ranked for award.
Request for Proposal, or RFP.
Determines the amount and types of insurance needed.
The customer.
But... it's our job to ensure the required insurance types and amounts are (at a minimum) discussed.
This is the ORS used to determine how to proceed with construction contracts
279C... AND 279B if it is an ordinary construction, sometimes called a trade service.
Personal services, other than architectural, engineering, photogrammetric mapping, transportation planning or land surveying services, that are related to planning, designing, engineering or overseeing public improvement projects or components of public improvement projects
Related Services
Your contract is over $500,000 and the company you are awarding a contract to has over 50 employees. What do you need to have them submit before the contract can be signed?
Pay Equity form
Emergency procurement
Has the authority to sign the advice and verification forms for DAS?
Debbie Dennis. This has not been delegated to Kelly Mix or anyone else.
These contain the Construction Specifications Institutes divisions and describe the work to be completed in a construction contract, and any requirements the Contractor must meet.
Attachment A of the PI/PW template... Specs! There are 50 divisions.
True or False... Proposals can be reviewed (sometimes called a debrief) before the awarded contract is signed.
False.
279C.107 (b) The contracting agency need not open proposals for public inspection until after the contracting agency executes a contract.
When a customer has selected a consultant from the AE Price Agreements, what is the first thing you need from your customer?
A justification or results from a mini-RFP.
Construction solicitation requiring a finding of fact, and may require a public meeting. The "may" is new. Also, the only construction process which allows for an RFP to be conducted.
Exempted Procurements
(Such as Construction Mangager/General Contractor (CM/GC), Design-Build, and Energy Savings Performance Contract (ESPC)
Provides language for federally funded contracts
The customer. They know what the requirements are for spending those funds.
If a project is not completed by this date, liquidated damages apply.
Substantial completion. The A&E work with the Contractor to determine a punch list to be completed by the Final Completion Date.
Can information on an engineer or architect's license type and status be found online?
Yes. Oregon State Board of Examiners for Engineering & Land Surveying
True or False? Construction contracts ONLY have change orders, not amendments.
False. Amendments are even mentioned in the General Terms and Conditions.