Email Etiquette
Do you need information in the subject line of your email?
YES!!!!!
How many references/letter of recommendations should you have?
Depends on the situation
If the person you are reaching out to has a PhD or Doctorate Degree, how do you address them?
Dr. Smith unless told otherwise
Where is the best place to find your professors' office hours?
Syllabus
If you are late turning in a late assignment, what do you do?
Email your professor
Ask for an extension
Inform that you will be turning the assignment in late
Take the consequences
What times are the most respectful when sending an email?
During Business Hour
How should you ask someone to be your reference or write you a letter of recommendation?
In-Person or through email
What are some examples of respectful closing remarks?
Best regards,
Sincerely,
All the best,
Regards,
Warm regards,
If your professor cannot speak to you face-to-face in that moment, what do you do?
- Send email
- Visit office hours
- Talk with TA if there is one
If you need a letter of recommendation/reference who do you reach out to?
- Professional staff on-campus
- Professors
- Supervisors (Lab & Work)
- Professional Co-workers
When should you send a follow-up email?
Provide at least 24 hours to respond unless within that 24 hours there is a holiday or weekend.
What do you do if the person you request a letter of recommendation or reference from does not respond to your request?
- follow-up
- back-up
- go in-person
If you are unsure if the person you are reaching out to has a PhD/Doctorate Degree, how do you address them?
Dear Professor,
When would be the best time to try and talk to your professor face-to-face?
- Before class
- After class
- During Office Hours
- Schedule an appointment
You are doing research for a paper, and you are struggling to find resources, who should you go to for help?
The Librarians
What is your final step before you send your email?
Proofread
What do you send the person writing you a letter of recommendation or reference after they agree to be one?
- Resume/CV
- Cover Letter/ Letter of Interest
- Unofficial Transcripts
- Any relevant information needed (i.e. Website, Description of the opportunity, how they submit the information or who to send it to, when is it due?)
How should your language be when communicating with a professor or professional staff?
- middle ground between informal and formal
- concise/clear
- respectful
- direct
You are running late to a meeting with your professor, what do you do?
- Email them
- If you have their office number you can call
COMMUNICATE!!!
You are struggling in class, who do you reach out to?
- BING|TRIO SSS
- CARE Team
- Your Professor
- UCC
- Your courses TA if there is one
It is Friday at 4 PM and you are asking for feedback an assignment that you have already completed, how much time do you give your professor before you follow-up?
Follow-up Monday Afternoon
Do not expect professors to respond on the weekends and give them an appropriate amount of time to respond within Business Hours.
How much notice do you give when you are asking someone to be a reference or write you a letter of recommendation?
At least give three weeks
If you are going to use AI in your professional communication, how should you use it?
As a resource but not to replace your authentic self.
You are working on a group project and another member of the group is not participating. You approach the professor to inform the professor of the situation. The professor responds that they will evaluate after the assignment has been submitted. You do not agree with their response, how do you respond?
Ask the professor for clarification
- How to approach the student?
- How will the final grade be determined? (Individual-based or Group-based)
- Ask if this is something we could further discuss after the grading is done?
If you don't know which resource to reach out, then who do reach out to?
DAILY DOUBLE!!!
Your BING|TRIO SSS Academic Counselor!!!
Daily Double Question: Each member on your team needs to name who their Academic Counselor