State Contract
This is the threshold for a LaPS contract that requires an attempt to get three (3) quotes.
What is $60,000?
This is the color of the current updated Insurance Requirement forms.
What is blue/teal?
You can never have too much of this during an emergency.
What is Documentation, Documentation, Documentation?
This should be attached to each invoice/payment request that is being paid with grant funds.
What is the printout from SAM.gov?
Preparing this type of list before a disaster is recommended.
What is a vendor list?
These are three (3) ways to search for a state contract.
What is search by contract, vendor and line item?
This is what should be attached with a Final Shoe Expense form when turned into Finance.
What is a picture of the shoe/boot purchased?
This is what FEMA stands for.
What is Federal Emergency Management Agency?
This is one of the top issues the Parish faces when requesting FEMA reimbursement.
What is insufficient documentation?
Procurement needs to happen during these three (3) phases of a disaster.
What is before, during and after?
These are two (2) exceptions to the PO rule for state contract purchases.
What is Grainger, Community Coffee, NAPA auto parts, tires and office supplies?
Purchased boots/shoes should be in compliance with this.
What is the HR Manual Section 4.6.
This is where to find the emergency forms.
Where is SharePoint/Forms/Finance/EMERGENCY INFO?
These types of vendors should be included in the solicitations for grant related procurement.
What are small, women-owned, minority owned, and labor surplus area firms?
This MUST be verified, if applicable, before sending a PO request to Finance.
What is the pricing and/or discount?
The Umbrella Policy was updated to also allow this type of policy.
What is an Excess Policy?
This type of vendor is ineligible to receive federal award/contract.
What is suspended or debarred?
Contractors utilized during normal operations and during a disaster must be this.
What is properly licensed and insured?
This type of procurement must be followed when there is a conflict between the local, federal and state requirements when grant funds are involved.
What is the most restrictive?
Percent discount contracts are usually used for these types of purchases.
What are large equipment purchases?
These are the names of the two (2) sections added to the Insurance Requirement Forms.
What is (1) Copies of Insurance Policies and (2) Failure to Maintain Coverage?
All documentation should be clear and legible as well as include these two (2) things.
What are dates and details/itemized?
When the PO is acting as the contract on grant related projects/purchases, this needs to be attached.
What are applicable grant clauses?
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When using prepositioned contracts, it must have/be two of these four (4) things.
What is procured in compliance with federal procurement regulations, scope of work includes anticipated disaster work, required grant clauses are included, and contract costs are reasonable?