Internal Collaborations
How much time do you need to give SA’s or PA’s on a project?
Two weeks
What is the thing that needs to happen during prep session or before service for volunteers to become official in CCSJ’s system?
Completion of the enrollment form.
How much time is needed for Motor Pool reservations?
Ten business days, i.e., two weeks
What do students agree to when they sign up for The Service Thing, as opposed to service-learning?
Both are whole semester commitments. TST involves commitment to two reflection sessions. Service-learning also has reflection as part of class, so SC-led reflections are usually optional.
How do you access the CCSJ Team Site?
Inside Loyola, My Team Sites
What is the most important piece of data I am responsible for, and what does it involve?
A volunteer roster complete with student names, ID’s, program served in, and number of hours of service completed
How much notice is needed for Motor Pool cancellations?
3 days
What are two ways I can schedule my volunteers?
What are some tasks you would ask for help with from a PA?
Social media, flyers, video
What the heck is a stories and statistics journal, and why is it important?
It is a way of evaluating our partnerships and programs for student learning and community outcomes. It collects data for CCSJ’s annual report.
What do I do if I need Motor Pool help?
Get a dedicated SA, use the organizer template on the Team Site, talk to Pat
How do I communicate with service-learning faculty?
Copy them on volunteer group communications related to cancellations, reflection sessions, or special opportunities. (but not on everyday motor pool emails)
What are some examples of projects you would ask for help with from an SA? |
Hanging flyers, making copies, common space reservations
What are some of the things the volunteer management spreadsheet template can help with?
Tracking Motor Pool requests and approvals, scheduling volunteers, planning transportation contingencies, and storing volunteer contact information
What should you do to make sure your MotorPool reservation has gone through?
You will receive a confirmation email when cleared. If you have not received it three days ahead of time, follow up with Ms. Donna.
What is contained in the Motor Pool and transportation statements?
Students should get authorized as a driver if they plan to use Motor Pool vehicles and have a driver’s license, unless there’s a special reason not to. Other transport methods are encouraged, but Loyola’s insurance does not cover you in someone’s personal vehicle.