ETP
Canceled Class
What is if the embedded class is canceled the tutor is able to come back to the library and do drop-in hours charging it as embedded time?
Common problem.
Can say: Low or no drop-in attendance or Multiple students in one drop-in hour
First thing you must do when meeting the student.
What is Greeting your student and making sure you are signing them in ?
How often should you check?
Tutors are to check their TeamUp frequently. Specialists and Leads work on adding/dropping appointments, and it is important that tutors are checking to avoid missing appointments.
Webstar
Log in to Webstar. Under the Webstar Employee Self Service Links, click “Employee” and login.
Click “Start Timesheet.”
Class is taking an exam
What is if the class taking an exam, the tutor is able to come back to the library and do drop-in hours?
Expectations
Tutors are assigned drop-in hours to provide help to students who are either looking for a one time help or don’t have an appointment.
Student Does Not Show Up.
What if Appointment does not show up after their 15 minute. Notify the front desk that you will be working the rest of the hour as drop-in
UPdate it
After each session (drop-ins, appointments, or review sessions), all tutors must update engagement, attendance, and include any Notes.
Where can I access Noot
Access NOOT through the Learning Services Department Tutors Canvas home page. Note: You will not be able to access NOOT hours until you first start your timesheet on Webstar.
Review Session- No Shows
What is after 15 minutes, tutors are able to switch to drop-ins for the duration of their review session time while charging is under embedded hours ?
Expectations
Tutors coming in for drop-ins will pick up their name plate and place it at a table. While waiting, tutors can work on arranging or studying material related to tutoring.
What to do in their 1st absence
What is email them?
Changes throughout the semester
At the beginning of the semester, tutors can update, add, or close their hours or class list. After this period, any changes should be avoided unless approved by a specialist.
Inputting Noot hours
For each work day, input hours worked and the corresponding program. If you do not know the program for hours worked, check your TeamUp to review the program for your scheduled hours.
Review sessions are held.
If they are Tutors, they will hold Review Sessions and Class Support times inside the library, unless they are a Professional Expert
What to do when there is no students
Use time productively( Essay revisions, Review material, or prep)
EOPS-2nd email should CC
CC: studyskillscenter@imperial.edu & All counselors that show up on your Teamup
BCC: Ana & Javier
After appointments, tutors should.
After signing in students, tutors will fill out the Engagement and Absences section of their TeamUp appointment hour
Pay periods
Before the 10th, Check and make sure your timesheet on Webstar matches the pay period. Your Webstar timesheet will reflect your hours and program inputted on Noot.
Classroom Expectations
The tutor is expected to attend class, take notes, and assist students during class.
When having multiple students
Address students questions generally rather than one on one. Manage time with different students; avoid spending too much time on one subject.
Dropping a Student's Appointment
After three absences notify the appointment team, then they will send out the last email regarding the student being dropped.
Steps to opening hours
1.Click an hour
2.Select a time
3.Click ‘repeat,’ ‘weekly,’ the day, and ‘until’ the last day of the semester.
4.fill out required sections
Steps on Submitting timesheet
1.After inputting your hours on Noot for the pay period, log in to Webstar and the Employee Self Service Links. Click “Employee.”
2.Click “Preview” for your timesheet.
3.Submit for approval, and done!