Meetings, Motions & Minutes
Before any official PTA business can be conducted, the secretary or president should confirm this requirement has been met.
What is quorum?
This approved document gives the PTA permission to spend funds within specific categories.
What is the budget?
This document should be reviewed regularly
because it explains officer duties, elections,
meetings, and voting rules.
What are bylaws?
The purpose of PTA events.
What is positively impacting the lives of children and families by promoting child welfare, fostering closer home-school relationships, and advocating for student-centered education?
Without these there is no PTA.
What are Members?
This phrase is used when a member formally brings business before the association for a vote.
What is “I move that…"?
This form should be completed before a PTA check or payment is issued.
What is a check request/payment authorization form?
A PTA unit should follow both its own bylaws and
the guidance of these higher PTA levels.
What are Council, District, State, and National PTA?
An event cannot take place without this document first being filed with the District.
What is a Use of Facilities Form?
The system by which BUSD PTA members are cleared to volunteer.
What is RAPTOR?
This document should record what was done at the meeting, not everything that was said.
What are minutes?
PTA funds should be counted by at least this many people after an event.
What is two people?
These reports help prove that a PTA is being
transparent with its members.
What are financial reports and minutes?
What is the 3-to-1 rule.
What is Advocacy?
If a motion is discussed but never voted on, it should be recorded in the minutes this way.
What is “no action was taken"?
This financial review process helps confirm that
PTA records, deposits, receipts, and payments
match.
What is an audit/financial review?
If a PTA wants to hold a fundraiser, the activity
should first be approved by this group.
What is the Association/General Membership?
Who is AIM [Association Insurance Management Inc.]
These members belong and have voting rights at all 16 BUSD PTA Units.
What are Community Members?
Once minutes are approved, they should be signed by this officer.
Who is the Secretary?
A PTA should never sign a blank check because
it removes this important protection.
What is financial oversight/internal control?
Failure to submit required paperwork, taxes,
insurance, or financial reviews can affect this
PTA status.
What is good standing?
True or False, the chairman of an event may take the funds home to count in the morning if the event ends after 10pm.
What is False?
This program keeps track of all your members.
What is Totem?