Meetings, Motions & Minutes
Before any official PTA business can be conducted, the secretary and president should confirm that this requirement has been met.
What is quorum?
This approved document gives the PTA permission to spend funds within specific categories.
What is the budget?
What are bylaws?
The purpose of PTA events.
What is positively impacting the lives of children and families by promoting child welfare, fostering closer home-school relationships, and advocating for student-centered education?
Without these there is no PTA.
What are Members?
This phrase is used when a member formally brings business before the association for a vote.
What is “I move that…"?
This form should be completed before a PTA check or payment is issued.
What is a check request/payment authorization form?
What are Council, District, State, and National PTA?
An event cannot take place without this document first being filed with the District.
What is a Use of Facilities Form?
president, treasurer, and secretary
What are the 3 required positions?
This document should record what was done at the meeting, not everything that was said.
What are minutes?
must not exceed 5% of unit expenses
What is the CAPTA Hospitality Limit?
These reports help prove that a PTA is being transparent with its members.
What are financial reports and minutes?
There should be at least three non-fundraising programs aimed at helping parents or children or advocating for school improvements, for every one fundraiser
What is the 3-to-1 rule.
What is Advocacy?
The month in which elections are held.
What is March?
What is a financial review?
If a PTA wants to hold a fundraiser, the activity should first be approved by this group.
What is the Association?
This company covers PTA units, councils, and districts' general liability in CA.
Who is AIM [Association Insurance Management Inc.]
These members belong and have voting rights at all 16 BUSD PTA Units.
What are Community Members?
Days an agenda must be distributed prior to a meeting.
Who is 10?
Considered cash and must be tracked as such by the Treasurer
What is a gift card?
What is good standing?
is the only place where undeposited funds can stay overnight.
What is a PTA safe?
Must be remitted monthly
What are dues?