Benefits
Non-exempt employees are paid ______ and exempt employees are paid ______.
Non-exempt employees are paid bi-weekly and exempt employees are paid monthly.
Once completed, who do Staff Performance Evaluations need to be turned into?
Kathy O'Connor -due by March 23, 2020
True or False: A traveler approves their travel expense by signing the expense report.
FALSE. An ink signature is no longer required, it has been replaced with an electronic signature. Travelers will receive an email to certify, the email will contain a hyperlink to the portal.
True or False. A vendor statement is an acceptible document to submit for payment.
FALSE. An invoice is the acceptable form. Exception: i.e Prestige Cleaners with multiple invoices attached to statement
Which is preferred for paperwork turned in to the Business Office: staples or paper clips?
Paper clips
New hires must be at what % FTE in order to be eligible for insurance?
At least at 75%.
What is the due date for Faculty Evaluations to be entered into Digital Measures?
April 30, 2020
Can a hotel deposit be reimbursed before travel has occurred?
YES, if non-refundable. Proof of deposit is required.
True or False: Flowers for a department event can be charged on the pcard.
FALSE. We can pay by invoice, the pcard sometimes will be rejected due to the blocked activity code.
What is the UT spending limit for retirement parties?
$1,000
True or False: Fee Waivers are only available for regular full-time employees
False. Full and part time (at least 50%) regular employees are eligible for the educational benefit. It is prorated based on FTE.
What three signatures are required on the Annual Staff Evaluation?
Employee, Supervisor and Department Head
What is the amount for parking or transportation that no receipt is needed?
$10
What two things should be on an invoice being submitted for payment?
Approval signature; Account number; and if necessary the I/O
What is the email address for IT support/help?
gsmhelpdesk@uthsc.edu
True or False: For FML requests, if the employee is unable to complete the form, the employee's supervisor may submit the request form on the employee's behalf.
True. UTHSC Human Resources will accept the form and then follow-up with the employee by sending the medical certification form as appropriate. Requests should be made 30 days in advance if possible.
What score on the Annual Staff Evaluation means you must submit a Performance Improvement Plan?
9 or less for Staff. (For Faculty, it is Needs Improvement or Unsatisfactory).
Can a travel registration be paid on the pcard?
YES. But the T30 and receipt are still needed for both travel expense and pcard statement.
True or False: The invoice and a detailed receipt are all that is needed when submitting a food invoice for payment.
FALSE. Also must have entertainment invoice form and a list of attendees if 15 or less attended
True or False: GSM follows the Knox County Schools inclement weather policy.
FALSE - Call 865-305-6030 and check your emails for closing updates.
Who is the administrator of our Employee Assistance Program (EAP)?
Optum. They can be contacted 24 hours a day, at 1-855-437-3486. You can receive up to 5 free counseling visits.
True or False: During the probationary period, staff should receive a 3 month evaluation and a 6-month evaluation
TRUE
True or False: Once a travel expense has been submitted in IRIS, the transaction will go thru three approval levels.
TRUE. Traveler must certify electronically; Deb must release and then Memphis for final approval HOPEFULLY - HAHAHA
How many forms of payment does a vendor have to choose from?
THREE. Check (Net 40), ACH (electronic)(Net 30) and Epayable (Net 0)
Who is responsible for reconciling gift fund ledgers each month?
PI (designated staff member can prepare but PI must review and sign)