Event Planning
You are booking a catering event for a wedding and fill out the paperwork. What document will you use to communicate with the event staff for the event?
Function Sheet
True or False:
A function book is sometimes called the diary function book.
False: Daily function room diary
Placement activities of a function room includes all but the following:
a. Red Carpets
b. Bars, buffets, cake displays
c. Cakes, flowers, decorations,
d. Coffee, napkins, microwave ovens.
d. Coffee, napkins, microwave ovens.
The bartender accounts that 20 pinnacoladas, 10 margaritas, 12, screw drivers, and 16 cosmopolitans. The bartender totals the amount of beverages consumes and creates a bill in the amount of $687.00. What type of beverage plan is this?
a. Host by the bottle
b. Cash bar
c. Host bar by the hour
d. Host bar by the drink
Host bar by the drink
Which duty should be handled by the event staff at the end of the event:
a. rearrange all chairs and tables
b. lock all doors
c. turn off lights
d. collect microphones and cords.
a. rearrange all chairs and tables
True or False
Banquet operations have difficulty obtaining profits because they are predictable.
False
Another term for a contract is: _____________.
letter of agreement
As a banquet manager, you are responsible for counting the number of guest's for Marley's birthday party. In order to avoid issues with the catering bill you should:___________
Ask the client to also assist in counting guests
Event staff serve bottles of Merlot, Chardonnay, and Savangon Blanc to guests at the Academy Award afterparty. What type of beverage plan is this?
a. Host bar by the bottle
b. Cash Bar
c. Host bar the the hour
d. Host bar by the drink
a. Host bar by the bottle.
Which of the following is an event supervisor's post-event duty?
a. inspect the room before an event begins
b. note down maintenance problems
c. collect projectors
d. clear remaining carts and lock them.
a. inspect the room before an event begins
True or False
Banquet event labor costs are lower because the price and volume of purchasing can be controlled.
True
The number of guests or attendees who are expected are referred to as ____________.
Guarantees
Before conducting an event and inviting guests into the function room, the manager must ensure that:
a. the setup is complete
b. walk through the room to do a safety check
c. count the number of guests
d. a&b
d. a & b
During an event with theatre seating, the U.S. flag must be displayed on the front ___________ side of the room.
left
Sophia's Italian Catering caters a 120 person retirement party. The catering bill is $12,300. If his return on sales is 38%, how much money will the catering company make?
$4,674
Donnie Black hosts his annual business party at the Hyatt Regency Hotel. What type of event is he hosting?
a. leisure
b. personal
c. organizational
d. cultural
organizational
Kate is the hotel event coordinator. TJSHS has a contract for a one day event in your hotel on May. Ms. Shirley from TJSHS calls you and wants to extend the time of the event for an extra hour. Ms. Shirley wants to know if it will be possible to extend the time of the event. Where will you find the answer to this question?
a. The TJSHS Contract
b. function sheet
c. the function book
d. the TJSHS account file
Function sheet
Function room service stations must have the following items:________.
Microwave ovens, flatware, glassware, water, coffee, and tea, cream, sugar, stirrers, salt and pepper, and other condiments, napkins, placemat, linens.
The American Dentistry Association will be holding a convention at the Hawaii Convention Center. 230 people will attend the first function. Estimate the number of servers will be working during the event?
15-23 servers
(note that there is one server for 10-15 guests)
In an effort to win a large Chinese company’s business, Blico Corporation is flying the company’s top ten executives to the United States for three days of meetings and client appreciation events. One way Blico plans to honor the executives is by hosting a traditional Chinese business banquet. If Blico correctly follows Chinese business culture etiquette, when will the banquet end?
a. Right after the host rises and gives a toast
b. Right after the guest of honor gives a toast
c. Right after everyone finishes dessert and coffee
d. Right after a business agreement is made
a. Right after the host rises and gives a toast
Carl Banks is discussing the contract with the event coordinator at the Sheraton Waikiki. Carl's event will take place on April 15. What date must he pay a portion of the estimated cost?
April 1
Banquet managers must fulfill or supervise the following responsibilities:
1. Setting up function rooms
2. Scheduling the proper number of staff members
3. Preparing, plating and storing food.
Give one example of a protocol, formal rule, or etiquette used for ceremonies of state, military functions, and other special events.
Answers may vary.
The Joey the bartender overhears guest comments such as "my steak is undercooked", "It's really warm in the function room", "my coffee was too bitter". Is Joey responsible for doing anything with the information he overheard?
Yes, he has the responsibility to inform the manager of event coordinator, planner, catering company, etc.