UBT Meeting Best Practices
The management co-lead should bring this to every meeting
His/Her laptop
How many questions are there in the Rapid Improvement Model?
3
Name all 3 tabs that you use to document your project.
Project, Test of Change & Test Data
When rating your tests of change, what are the 3 A's?
Adopt, Adapt & Abandon
What type of measurement can be captured in the Test Data tab?
Percentage
What should you have in your department to display project/ UBT info?
UBT Board
What is question 1 in the Rapid Improvement Model?
"What are we trying to accomplish?"
In what field do you enter the barriers that your team experiences?
Learnings & Successful Practices Field
In what field do you document where your team got the idea for a test of change?
In the "Where did you get this idea from?" field
Where do you click to generate a run chart?
Project Reports and Exports
If no computer is available, what can you download to record project info?
Project Template
What is question 3 in the Rapid Improvement Model?
"How will we know that a change is an improvement?"
In what section (on the project tab) do you set up your Run Chart?
The area labeled "Define and Track Your Outcome Measure".
What icon do you click on when you want to edit a previously entered Test of change?
The pencil
What do you click on to attach additional Project data/ documents to your project in Tracker?
Team Documents button found in the project tab.
Name 3 folders to save on your "P" of dept. shared drive?
Minutes Folder, Sponsor Report folder, agenda folder, project documentation folder, tracker folder
What is question 3 in the Rapid Improvement Model?
"What change can we make that will result in an improvement?"
In what section do you enter your Baseline, Threshold, Target & Stretch goals?
In the "Goal Setting Section" of the Project Tab
How many characters can you type in the "Test of Change Title" field?
Up to 30
Name 2 tools your team could use with their project?
6S, Brainstorm, Control Charts, Driver Diagram, Fishbone Diagram, Game on, Pareto Charts, Pick Chart/ Prioritization Matrix, Process Map, RIM/ PDSA, Run Charts, Spaghetti Diagrams, Task Standardization,Voice of the Customer, Waste Walk