I Can Code
Indicates the purpose or program of an expenditure
What is a Function Code?
Two non-negotiable supports for every payment request
What are proof of receipt and accuracy of charges?
Two new distinctions for coding of mileage reimbursements
What are object code 6343 for all mileage, and project code 00117 for in-district mileage
Board Policy 3120 requirement for frequency of deposits
What is any funds collected over $1,000?
Establishers of District financial policy
Who is the Board of Education?
Refers to an individual building in the District
What is a Location Code?
Individual responsible for providing the Financial Secretary with proof that the goods or services were received (i.e., Proof of Receipt)
Who is the person who knows first hand that the goods or services were received?
The only acceptable approval for out of state travel
Who is the Superintendent?
District personnel with legal authority to sign contracts on behalf of the District
Who is no one, not even the Superintendent?
Method of establishing building supply budgets
What is per student allocation?
Describes the "what" of an expenditure
What is an object code?
Primary reason we pay only from original invoices
What is to avoid duplicate payments?
Due date for mileage reimbursements
What is the 15th of the month following the month of travel?
The point in the process at which the CFO must approve all expenditures over $3,500, per Board Policy 3170
What is before the purchase is made?
Object codes in the 6400 series
What are supplies?
Is used to aggregate costs across funds or functions
What is a project code?
The budget code to use when there are no funds available in the budget code that best fits the expenditure
What is the budget code that best fits the expenditure (and request a budget transfer)?
Per Board Regulation 3440, mileage that is deducted from mileage to a conference
What is the employee's base mileage from home to work?
Two requirements for all purchases over $3,500 (but less than $15,000)
What are competitive quotes and a purchase order?
Object codes in the 6300 series
What are purchased services?
Identifies the administrator with budget authority
What is a Department Code?
Individual responsible for checking the clerical accuracy of all invoices before payment
Who is the Financial Secretary?
Limitation on gratuities paid with District funds
What is 20% of the cost of the meal without tax included?
Two approvals required by Policy 3370 for any fund raising activity
Who are the building principal and the Superintendent (or designee)?
Appropriate fund for recording capital expenditures
What is Fund 40?