Compliance
________ is responsible for ensuring WFC is in compliance with regulatory requirements.
Who is "Everyone".
Name at least two entities in which WorkForce Central's policies must be in compliance with.
Who are:
🤞🎅FUN FACTS Double Jeopardy (Double the points if both questions are answered correctly)
🤞Q1: WFC staff must submit procurement requests through this information management platform.
🎅Q2: This WFC staff person is your POC if you need help submitting a procurement request.
🤞Q1: What is SharePoint?
🎅Q2: Who is Monet?
🤞🎅FUN FACTS Double Jeopardy (Double the points if both questions are answered correctly)
🤞 Q1: These are the two (2) types of WIOA legal agreements WFC enters into.
🎅Q2: This C&C Dept. staff person's place of Zen wouldn't be complete without a fishing pole and bait.
🤞 Q1:What is a "sub-recipient" contract and a "contractor" contract.
2 CFR 200.330 Subrecipient and contractor determinations.
🎅Q2: Who is Autumn?
🤞🎅FUN FACTS Double Jeopardy (Double the points if both questions are answered correctly)
🤞 Q1: This entity performs our annual financial statement, single, and accountability audits.
🎅 Q2: These are the first and last names of the Fiscal Dept. staff.
🤞 Q1: What is the Washington State Auditor's Office (or, also known as "SAO")
🎅 Q2: Who are Dawn Blecha, Sheila Champeau, and Steve Grimstad?
The acronym "WIOA" stands for this Federal Regulation.
What is "Workforce Innovation and Opportunity Act"
Great explanation of WIOA and counties’ roles:
C:\Users\KDowning\OneDrive - WorkForce Central\WIOA 101 Final.pdf
🤞🎅FUN FACTS Double Jeopardy (Double the points if both questions are answered correctly)
🤞Q1: This is the full name of the WA State Department responsible for the oversight of WIOA.
🎅Q2: This is the name of the website where this agency posts their WIOA policies.
🤞Q1: What is the Washington State Employment Security Department (ESD)?
🎅Q2: What is the Workforce Professionals Center website at: https://wpc.wa.gov/policy
According to WFC’s Procurement Policy, purchases up to this amount may be made without soliciting 3 price quotations.
What is $5,000?
According to WFC Procurement Policy, WFC will classify providers of WIOA Adult, Dislocated Worker, Youth (Young Adult), and One-Stop System Operators as this type of provider (Hint, it's either "sub-recipient" or "contractor")
What is sub-recipient?
This is the maximum % of grant funds awarded by the Department of Labor Employment and Training Administration (DOL ETA) that is allowed to be expended on administrative functions and activities. (Hint, it's below 50%)
What is 10%?
🤞🎅FUN FACTS DOUBLE JEOPARDY (Double the points if both questions are answered correctly)
🤞Q1: True or False: In addition to conducting oversight of our direct WIOA-funded contractors and sub-recipients, WFC is also responsible for ensuring regulatory compliance of the entire WS Pierce System.
🎅Q2: This C&C Dept. staff attended Evergreen State College
🤞Q1: What is True?
20 CFR 679.370 What are the functions of the Local Workforce Development Board?
🎅Q2: Who are Autumn and Karen?
🤞🎅FUN FACTS Double Jeopardy (Double the points if both questions are answered correctly)
🤞Q1: There are several categories/types of policies WFC is responsible for implementing.
Name one of these categories of policies.
🎅Q2: These Contracts & Compliance (C&C) and Fiscal Dept. staff were employed together at WFC back in 2002.
🤞Q1: What is:
1. Program (e.g., WIOA Adult, DW, Youth, etc.)
2. Fiscal (e.g., Cash Management, Bank Reconciliation, Internal Controls, etc.)
3. Administrative (Code of Conduct; Grievance & Complaint; Monitoring, Technology, etc.)
4. Communications (e.g., Social Media)
5. WorkSource System (e.g., Priority of Services, One-Stop Assessments, etc.)
🎅Q2: Who are Dawn, Monet & Karen?
🤞🎅FUN FACTS Double Jeopardy (Double the points if both questions are answered correctly)
🤞Q1: According to WFC’s Procurement Policy, purchases in this price range require 3 price quotations to justify the purchase price.
🎅Q2: This individual is responsible for conducting and documenting the 3 price quotations.
🤞Q1: What is between $5,001 and $25,000?
🎅Q2: Who is the person submitting the procurement request?
WFC began documenting contract evaluations in SharePoint this year. The purpose of the evaluation is to have documentation of whether or not WFC will want to renew or terminate a contract or purchase the same item/service in the future.
________ contracts require an evaluation.
What is, all contracts require a contract evaluation?
Depending on the type of contract, the contract evaluation may be conducted solely by the contract manager or via an evaluation committee. The type of evaluation is determined in collaboration between the contract manager and C&C Dept. at the time the contract folder is created in SharePoint.
WorkForce Central incurs an ___________ when it expends grant funds or enters into an agreement that legally commits WFC to expend grant funds to purchase goods or services. (Hint: the word starts with an "o").
What is an "obligation"?
This is the full name of the federal department responsible for implementation of WIOA .
What is the Department of Labor Employment & Training Administration (DOL ETA)?
This is the number of policies WFC currently has in place.
What is 70? Although this number is in fluctuation
According to WFC’s Procurement Policy, purchases above $25,001 must be made through a formal competitive solicitation process to include price quotations. WFC will use RFQQ or RFP procurement methods for these type of purchases.
The acronyms “RFQQ” and “RFP” stand for ____ and _____.
What is "Request for Quotes and Qualifications" (RFQQ) and "Request for Proposal"(RFP)?
The Contract Management List is the foundation for all integrated monitoring, tracking and evaluation of all agreements/purchases WFC enters into. It includes all of WFC contracts, with folders holding essential documents.
Name two types of contracts in our contract management list.
What is:
🤞🎅FUN FACTS Double Jeopardy (Double the points if both questions are answered correctly)
🤞Q1: This type of cost can include both program and administrative costs, cannot be attributable to specific funding source, and are incurred for the benefit of more than one funding source, cost objective or program.
🎅Q2: This is the official name of the agency we currently refer to as WorkForce Central.
🤞Q1: What are indirect costs?
🎅Q2: What is the "Tacoma-Pierce County Employment and Training Consortium" (TPETC)?
Formed in 1982, TPETC was also called the "Private Industry Council" (PIC) under JTPA, during the WIA/WIOA years, changed to "WorkForce Central" (2010).
The dates, "July 22, 2014 and Fiscal Year (FY) 2020"
What year was WIOA enacted and what year is WIOA scheduled to expire?
WIOA was signed into law on July 22, 2014 and is scheduled to expire at the end of fiscal year (FY) 2020. Congress is requesting a 5-year extension.
🤞🎅FUN FACTS Double Jeopardy (Double the points if both questions are answered correctly)
🤞Q1: These three (3) governing bodies are responsible for the implementation and oversight of WIOA in Pierce County.
🎅 Q2: We have more staff with this as the first letter of their name.
🤞Q1: What are the Executive Board, Workforce Development Council (WDC), and WFC?
🎅 Q2: What is the letter "J"?
Five staff:
WIOA requires a competitive procurement for which of the following:
A. Youth Providers
B. One-Stop Operators
C. Adult and DW providers
D. Business Services
E. All of the above
What is A, B, and C?
ESD Policy 5404 requires LWDBs to competitively procure for youth, OSSO and Adult/DW services
🤞🎅FUN FACTS Double Jeopardy (Double the points if both questions are answered correctly)
🤞Q1: How many contracts are in the WFC Contract Management List right now?
A. 25 - 40
B. 40 - 55
C. 60 – 70
D. 70+
🎅Q2: These three (3) Contracts & Compliance and Fiscal Dept. staff completed the entire Game of Thrones series in this past spring/summer with one of them completing the entire series in an amazingly short period of time. Name these 3 staff.
🤞Q1: What is C. 60-70?
🎅Q2: Who are Sheila, Autumn, Karen?
🤞🎅FUN FACTS Double Jeopardy (Double the points if both questions are answered correctly)
🤞 These funds are:
🎅Q2: This Fiscal Dept. staff has a famous cat named "Peanut".
🤞 Q1: What is WIOA Title 1B Formula Grants?
🎅Q2: Who is Steve?