Terminology
In the bills document, what is the vendor reference?
Vendor invoice number
Which tab in the vendor profile allows you to record trade ap bills before receipt?
Purchase Settings
In the bill document header, what fields are auto generated based off the vendor profile?
Terms and location
Where is the landed costs function located?
Purchases Module
What file do you need in your downloads?
Toroasn
The release button is used in many of our processes, what does it mean?
Finalize
How do you void a check?
Search for the check# and hyperlink to the check record. Proceed to void, remove hold and release.
When processing a shortage, what account will the shorted part hit?
Clearing account
What are the 2 landed cost codes?
Cost and Weight
When searching for the delivery file, what are 2 items that can used to search in shopTTC?
Delivery and shipment number
What are landed costs?
Expenses payable to the purchasing vendor or third-party vendor for services such as freight, shipping & handling, customs & duties or surcharges.
Which subaccount is not used for an expense transaction?
0000
When uploading the gl accounts on a bill, what fields do you need to have in mapping?
branch, account, subaccount, ext cost, and transaction description
You have selected the landed cost code, entered in the allocation amount, and added either the po receipt or po receipt line, but the amounts have not allocated. Why?
Uncheck the "active" box and click Import.
In bills and adjustments, what does it mean when a bill has a status as scheduled?
The bill has been added to a recurring transaction schedule.
If your transaction line errors out because the branch is 0 and subaccount is 00, what corrections need to be made to correct the errors?
Change the branch to 000 and subaccount to 0000.
What fields will prevent the invoice from showing up on a check run?
Payment method and cash account
What must happen before you can record landed costs?
The po must be received and the receipt must be in the released state.
What receiving exception needs to be manually addressed at the purchase receipt level?
Additional lines of the same inventory id#
What is the left hand panel that contains all the modules you have access to called?
Describe the four vendor classes.
EXP, TRADE, TRADETOR, UNMATCH
When posting a trade payables bill, how do you add the PO you need to cost?
Selecting the add po line button
How do you record landed costs?
1. Purchases - Transactions - Landed Costs
2. New Record - Fill in Header - Complete Landed Costs tab Select Landed Cost Code, add description and amount
3. Navigate to Details tab and add po receipt(s) and/or po receipt line(s)
4. Save.
What is the stock order receiving process?
A. 1. Download the delivery data from ShopTTC, format file and load into the Toroasn file.
2. Create a new purchase order receipt.
3. Refresh the data in the Stock Order Receiver file.
4. Upload the Stock Order Receiver file into the Toro ASN Upload function, prepare, import.
5. Go back to Purchase Receipts, address any exceptions.
6. Release the purchase receipt.