SharePoint
What is the difference between list and library
List: A collection of data items, such as tasks, contacts, or announcements, organized in a tabular format. Lists are used for managing and displaying structured information.
Library: A special type of list designed to store documents and files. Libraries include features like versioning, metadata, and content approval, making them suitable for document management.
. What is pagination?
Pagination is the process of dividing a large set of data into smaller, manageable parts or pages. In the context of web applications and databases, pagination allows users to navigate through data in segments rather than loading an entire dataset at once.
For example, when displaying search results or records in a list, pagination can show a limited number of items per page (e.g., 10 or 20), with options to navigate to the next or previous pages. This improves performance and user experience by reducing load times and making it easier to browse through large volumes of data.
10. What is the difference between managed and unmanaged solutions?
The main differences between managed and unmanaged solutions in the Power Platform are as follows:
1. Customization:
Managed Solutions: Once imported into an environment, managed solutions are locked down and cannot be customized by users. Any changes require updates through new managed solution versions.
Unmanaged Solutions: These solutions can be freely modified within the environment. Users can edit components, add or remove items, and make other customizations.
2. Deployment:
Managed Solutions: Typically used for production environments. They are designed for distribution and provide a controlled way to deploy applications, ensuring consistency and integrity.
Unmanaged Solutions: Generally used in development or testing environments, where flexibility is needed. They are suitable for making changes and testing new features before moving to production.
3. Versioning:
Managed Solutions: Support versioning, allowing you to track and manage updates. When a new version is deployed, it replaces the previous version, and the changes are controlled.
Unmanaged Solutions: Do not have a formal versioning system. Changes are made directly, and there is no rollback to previous versions unless manually managed.
4. Ownership:
Managed Solutions: Ownership remains with the publisher, and updates are managed by the publisher. Users cannot delete components unless the entire solution is uninstalled.
Unmanaged Solutions: Ownership is more flexible, and the environment administrators have full control over the components
in the solution.
5. Use Cases:
Managed Solutions: Best for applications that are ready for production and need to be distributed to multiple environments while ensuring a consistent experience.
Unmanaged Solutions: Ideal for development and testing phases, allowing developers to iterate and make changes as needed.
Understanding these differences helps organizations choose the right type of solution based on their development, testing, and production needs.
11. What is the main reason why we take managed solution to the production?
The main reason for taking a managed solution to production in environments like Microsoft Power Platform is to ensure controlled deployment and maintainability. Here are some key benefits of using managed solutions:
Version Control: Managed solutions allow for better versioning, enabling teams to track changes and updates effectively.
Security and Permissions: Managed solutions provide enhanced security features, ensuring that only authorized users can access or modify the components.
Isolation of Components: They keep the components of the solution separate from the base
What are triggers, actions, and connectors?
In Power Automate, triggers, actions, and connectors are fundamental building blocks that define how workflows are created and executed.
1. Triggers:
Definition: A trigger is an event that starts or initiates a workflow in Power Automate. It tells the flow when to start executing.
Types of Triggers:
Automated triggers: Automatically start a flow when a specific condition is met (e.g., when a new item is added to a SharePoint list, an email is received, or a file is uploaded).
Manual triggers: Require user input to start the flow (e.g., a button clicked in a Power Apps form).
Scheduled triggers: Start flows at specific times or intervals (e.g., run a flow daily at 8 AM).
Example: A flow could be triggered when a new email arrives in your Outlook inbox.
2. Actions:
Definition: An action is an operation or task that Power Automate performs after the trigger occurs. Actions define what the workflow will do once it has started.
Types of Actions:
Actions can include tasks like sending an email, creating a new file, updating a database record, or posting a message to Microsoft Teams.
Example: In response to receiving an email (trigger), the flow can have actions such as sending a reply, updating a SharePoint list, or saving attachments to OneDrive.
3. Connectors:
Definition: Connectors provide a way for Power Automate to interact with various external services, applications, or platforms. Connectors act as the bridge between Power Automate and data sources or systems where actions or triggers are performed.
Types of Connectors:
Connectors include both standard (available to all Power Automate users) and premium (requiring additional licensing). Examples of connectors include Microsoft 365, SharePoint, OneDrive, Salesforce, SQL Server, and Twitter.
Example: A connector for SharePoint can be used to trigger a flow when a new file is created in a SharePoint library and execute an action to send a notification email.
In Summary:
Triggers start the flow.
Actions define what happens once the flow is triggered.
Connectors link Power Automate to external apps and services to execute those actions and triggers.
These three components work together to automate tasks and create efficient workflows across various platforms.
22. Do you have any experience with APIs?
Yes, I have experience working with APIs in the context of SharePoint and the Power Platform, particularly when integrating external systems or enhancing custom functionality. APIs allow for seamless interaction between different services, providing more flexibility and control over data and processes. Here are some examples of how I’ve utilized APIs in my projects:
Do you know about section 508 compliance?
Yes, Section 508 compliance refers to a U.S. federal law that requires all electronic and information technology (EIT) developed, maintained, or used by federal agencies to be accessible to people with disabilities. This includes ensuring that websites, applications, and documents are usable by individuals with a range of disabilities.
In the context of SharePoint and the Power Platform:
SharePoint: SharePoint sites should be designed to meet Section 508 standards by using accessible features, such as alternative text for images, keyboard navigation, and proper semantic structure (e.g., headings, lists). This helps ensure that users with disabilities can navigate and interact with the content effectively.
Power Platform: When developing applications with Power Apps or automating processes with Power Automate, developers should follow best practices for accessibility. This includes using accessible components, providing descriptive labels for inputs, and ensuring that the applications can be navigated using assistive technologies.
Tell me about Agile methodology:
Agile methodology is a popular project management and software development approach that emphasizes flexibility, collaboration, and customer-centric solutions. It focuses on delivering smaller, incremental releases of a project rather than delivering the entire product at once. Agile is designed to adapt to changing requirements, enabling teams to respond quickly to feedback and evolving business needs.
Key Principles of Agile:
The Agile methodology is based on the Agile Manifesto, which includes 4 core values and 12 guiding principles. Here’s a breakdown of the key principles:
1. Customer Collaboration Over Contract Negotiation:
Agile encourages frequent communication with customers to ensure their needs are understood and met throughout the development process, rather than sticking strictly to a predefined contract.
2. Responding to Change Over Following a Plan:
Agile embraces change, allowing teams to pivot and adjust to new requirements
Agile methodology is a popular project management and software development approach that emphasizes flexibility, collaboration, and customer-centric solutions. It focuses on delivering smaller, incremental releases of a project rather than delivering the entire product at once. Agile is designed to adapt to changing requirements, enabling teams to respond quickly to feedback and evolving business needs.
Key Principles of Agile:
The Agile methodology is based on the Agile Manifesto, which includes 4 core values and 12 guiding principles. Here’s a breakdown of the key principles:
1. Customer Collaboration Over Contract Negotiation:
Agile encourages frequent communication with customers to ensure their needs are understood and met throughout the development process, rather than sticking strictly to a predefined contract.
2. Responding to Change Over Following a Plan:
Agile embraces change, allowing teams to pivot and adjust to new requirements
What is delegation?
Delegation in the context of Power Apps and Power Automate refers to the ability to offload data processing tasks to the data source (like SharePoint, SQL Server, or Dataverse) rather than retrieving all data to the client application for processing.
When an operation is delegated, the data source handles the processing, such as filtering, sorting, or aggregating data, which can significantly improve performance and efficiency, especially with large datasets.
However, not all functions and operations are delegable, meaning that some may only work on the data that has already been retrieved to the client, which can lead to performance issues or incomplete data results. Understanding which operations can be delegated is crucial for building effective applications.
16. What is the difference between look up and filter?
The main difference between Lookup and Filter functions in Power Apps lies in their purpose and how they handle data:
1. Lookup:
Purpose: The Lookup function is used to find a single record in a data source that matches a specific condition.
Result: It returns only one record (the first one that meets the condition), even if multiple records match the condition.
Usage: Ideal when you want to retrieve one item based on a unique value, like finding a user’s details by their ID.
Syntax:
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Lookup(Table, Condition, Result)
Example:
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Lookup(Employees, ID = 123, Name)
This returns the name of the employee with the ID 123.
2. Filter:
Purpose: The Filter function is used to find multiple records that match a condition in a data source.
Result: It returns a table of records, meaning it can return more than one record if multiple records meet the condition.
Usage: Ideal when you need to retrieve a set of records based on a condition, such as listing all employees from a specific department.
Syntax:
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Filter(Table, Condition)
Example:
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Filter(Employees, Department = "Finance")
This returns a table with all employees from the Finance department.
Key Differences:
Lookup returns a single record, while Filter returns a table of records.
Lookup is best for finding one specific item, whereas Filter is used when you need to retrieve multiple items.
Team and Channel Management:
I have worked on creating and managing Teams and channels for different departments and projects, organizing communication effectively by grouping relevant conversations, documents, and apps.
Used private channels for sensitive discussions or projects within a team.
Integration with SharePoint:
I’ve integrated SharePoint document libraries within Teams, enabling easy file collaboration. This allows team members to access shared documents from within the Teams environment while maintaining document version control through SharePoint.
Created tabs within Teams channels that link directly to SharePoint lists and Power Apps, providing a seamless experience for users who work across both platforms.
Power Automate and Teams:
I have used Power Automate to automate workflows that integrate with Teams, such as sending automated notifications when tasks or approvals are required, or posting alerts when new files are added to a SharePoint library.
Created flows to schedule and automate reminders, meeting announcements, and updates directly within Teams.
Meetings and Collaboration:
Experience with organizing and conducting virtual meetings, including screen sharing, recording, and collaboration features like live chat, whiteboard, and file sharing during meetings.
Used the Teams meeting integration with Outlook to schedule and manage meetings efficiently.
App Integration:
Familiar with integrating other Microsoft 365 apps into Teams, such as embedding Power BI dashboards, adding Planner for task management, and linking to OneNote for team-wide note-taking.
Created custom Power Apps that work inside Teams, such as apps for handling approval workflows or tracking project progress.
Teams Bots and Power Virtual Agent:
Developed Power Virtual Agents (chatbots) that integrate into Teams to answer common employee queries or handle routine tasks, reducing the need for manual intervention.
Integrated Teams bots with other services to automate repetitive tasks, such as fetching data or reminders.
In Summary:
My experience with MS Teams includes managing its core collaboration features, integrating it with SharePoint and Power Platform, and using automation through Power Automate to streamline communication and workflows
24. What happens to teams that are not needed anymore?
When a Microsoft Teams workspace is no longer needed, there are several ways to handle it depending on the organization's policies and the level of control required. Here are the common steps taken:
1. Archiving the Team:
What It Does: Archiving a team preserves all the content, including chats,
Tell me your most recent project or the project you are proud of?
Service desk , travel expense
can you tell me about the best use case for SharePoint, Teams, and OneDrive when it comes to file storage?
1. SharePoint:
Best Use Case: Team-based document management, company-wide file sharing, and collaboration spaces.
Scenario: When you need a centralized location for managing organizational documents, where permissions, versioning, metadata, and workflows are critical.
Key Features:
Document libraries: Manage large sets of files, with features like metadata, versioning, and content types.
Access control: Advanced permission management for restricting access at various levels (folders, documents, libraries).
Workflows: Integrate Power Automate to create approval workflows, document review, or automated processes.
Intranet or Extranet: SharePoint can be used to build internal intranets for employees or external portals for partners and customers.
When to Use:
For collaborating on projects where multiple people need access to documents, and strict version control or permissions are needed.
For storing and managing official documents that require governance, like contracts, policies, or reports.
When company-wide collaboration or communication needs to happen via a centralized location with structured document management.
2. Microsoft Teams:
Best Use Case: Team collaboration with real-time chat, meetings, and shared file storage.
Scenario: When you're working on a specific project or team and need to communicate, collaborate on documents, and manage all content and conversations in one place.
Key Features:
Integrated file storage: Every channel in a Microsoft Team is backed by a SharePoint document library, so files shared in Teams are stored in SharePoint automatically.
Real-time collaboration: Work on documents simultaneously within Teams (Word, Excel, PowerPoint) and discuss in real-time through chat or meetings.
Meetings and video calls: File sharing and collaboration during meetings, with the ability to co-edit documents and discuss updates instantly.
When to Use:
For ongoing team projects, where both real-time communication and file collaboration are important (e.g., marketing campaigns, product development).
When you need immediate access to team files with chat, video meetings, and other collaboration tools integrated.
For department-level collaboration or project teams that require organized communication alongside document management.
3. OneDrive:
Best Use Case: Personal file storage and sharing with easy syncing across devices.
Scenario: When you need a secure place to store your personal work files and occasionally share them with others.
Key Features:
Personal storage: Designed for individual employees to store work-related files. These files are private by default but can be shared with others.
Syncing and accessibility: Files in OneDrive can sync across devices (laptops, tablets, phones), allowing you to work from anywhere.
File sharing: You can easily share files or folders with colleagues and control permissions (view/edit access).
Version history: Track changes in documents and restore previous versions.
What are the different types of variables in power apps?
Global variable, local variables, collection
Global Variables:
Definition: Global variables can be accessed from anywhere within the app.
Usage: They are useful for storing data that needs to be shared across multiple screens or components.
Syntax: They are created using the Set function, e.g., Set(MyGlobalVar, "value").
Local Variables:
Definition: Local variables are scoped to the screen in which they are created. They cannot be accessed from other screens.
Usage: They are used for temporary data storage that only needs to exist while on a specific screen.
Syntax: They are created using the UpdateContext function, e.g., UpdateContext({ MyLocalVar: "value" }).
Collections:
Definition: Collections are more complex data structures that can store tables of data, similar to arrays or lists in other programming languages.
Usage: They are used to manage larger sets of data and can be accessed across the entire app, like global variables.
Syntax: They are created using the Collect function, e.g., Collect(MyCollection, { Column1: "value1", Column2: "val
What are the challenges you faced on your project and how did you solve it?
tell the challenge
Where do you see yourself in 6 years?
In six years, I see myself as a senior consultant or lead developer in the Microsoft Power Platform and SharePoint space, playing a pivotal role in guiding organizations through digital transformation initiatives. By then, I aim to have deepened my expertise in Power Apps, Power Automate, Power BI, and emerging Microsoft technologies, while also mentoring junior developers and leading more complex, large-scale projects.
I envision myself contributing to innovative solutions that improve business processes, continuing to work in dynamic and challenging environments, and driving strategic technological decisions for organizations. Additionally, I hope to expand my impact by becoming more involved in community events and training programs, helping others grow in their Power Platform microsot 365
What challenges have you faced working with SharePoint?
Working with SharePoint can be rewarding, but it also comes with its share of challenges. Here are some common challenges I've faced, along with strategies to address them:
1. Complex Permissions Management:
Challenge: SharePoint has a complex permission model that can be difficult to navigate, especially in larger organizations with multiple sites and sub-sites. Misconfigured permissions can lead to unauthorized access or restricted access for users who need it.
Solution: Implement a clear governance plan that defines permission levels and access rights. Regularly audit permissions to ensure they align with current user roles and organizational needs. Utilize groups (e.g., SharePoint groups, Microsoft 365 groups) to manage permissions more effectively.
8. The difference between combo box and dropdown?
The main differences between a Combo Box and a Drop Down in Power Apps are:
Input Method:
Combo Box: Allows users to either select an option from a list or enter a custom value. It provides flexibility for users who may want to input data not available in the predefined list.
Drop Down: Only allows users to select from a predefined list of options. Users cannot enter custom values.
User Interface:
Combo Box: Typically displays multiple selections and can show more items at once. It often has a search feature for easier navigation through long lists.
Drop Down: Displays a single option until clicked, then shows the list of options in a dropdown format.
Use Cases:
Combo Box: Ideal for scenarios where users might need to input their own data or when the list of options is extensive.
Drop Down: Best suited for scenarios with a fixed set of choices where user input is not required.
Can you use InfoPath on SPO? Yes, until the year 2025
Yes, InfoPath can still be used with SharePoint Online (SPO) until 2025. Microsoft has announced that InfoPath will remain supported in SharePoint Online until that time, allowing organizations to continue using InfoPath forms for legacy workflows and business processes.
However, Microsoft recommends moving away from InfoPath and transitioning to modern alternatives, such as Power Apps and Power Automate, which offer more flexibility, better integration, and long-term support.
What is a solution?
In the context of Power Platform, a solution is a container
ponents and assets that are part of an application or business process. Solutions are essential for development, deployment, and maintenance of applications across environments.
Key Features of Solutions:
Components: Solutions can include various components such as:
Power Apps (Canvas and Model-driven apps)
Power Automate flows
Dataverse tables
Plugins and custom connectors
Business rules and processes
Environment Management: Solutions allow for easy movement of components between different environments (e.g., development, testing, production) by packaging everything together.
Version Control: Solutions enable versioning, which helps track changes and manage updates to the components within the solution.
Customization: Users can create custom solutions tailored to their specific business needs, making it easier to manage application lifecycles and maintain consistency.
Solutions Types: There are two types of solutions:
Managed Solutions: These are intended for production environments and provide a controlled way to distribute and manage components, with limited customization options for end-users.
Unmanaged Solutions: These are primarily for development and testing, allowing more flexibility for modifications.
Overall, solutions play a critical role in the Power Platform ecosystem by facilitating organization, deployment, and lifecycle management of applications and their components
used to manage and organize a set of related com
What is the main reason why we take managed solution to the production?
The main reason for taking a managed solution to production in environments like Microsoft Power Platform is to ensure controlled deployment and maintainability. Here are some key benefits of using managed solutions:
Version Control: Managed solutions allow for better versioning, enabling teams to track changes and updates effectively.
Security and Permissions: Managed solutions provide enhanced security features, ensuring that only authorized users can access or modify the components.
Isolation of Components: They keep the components of the solution separate from the base environment, which helps prevent accidental modifications and maintains system integrity.
Easier Updates and Upgrades: Managed solutions simplify the process of updating components without affecting other existing components or the overall environment.
Reduced Risk: By isolating customizations, managed solutions help minimize the risk of conflicts with other solutions and facilitate easier troubleshooting.
Distribution: Managed solutions can be packaged and distributed easily, allowing for standardized deployment across different environments.
12. How do you move your apps from one environment to another?
Moving apps from one environment to another in Microsoft Power Platform can be achieved using several methods. Here’s a step-by-step guide for the most common approaches:
1. Export and Import (Solutions)
Step-by-step Process:
Create a Solution: In the source environment, create a solution that contains the app and any related components (e.g., flows, entities, connectors).
Add Components: Include the necessary components in the solution, such as your Power Apps app, Power Automate flows, and any custom connectors.
Export the Solution:
Go to the Solutions area in Power Apps.
Select the solution you created.
Click on the Export button.
Choose whether to export it as a managed or unmanaged solution (unmanaged is preferable for development, while managed is used for production).
Download the Package: Once the export is complete, download the solution package file.
Switch to Target Environment: Go to the target environment where you want to import the app.
Import the Solution:
Navigate to the Solutions area in the target environment.
Click on the Import button and upload the solution package file you downloaded.
Follow the prompts to complete the import process.
2. Using Power Platform CLI (Command Line Interface)
For more advanced scenarios, you can use the Power Platform CLI to automate the export and import process.
Steps:
Install the Power Platform CLI: Ensure you have the Power Platform CLI installed on your machine.
Export the Solution:
Import the Solution:
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pac solution import --path <file-path>