Timeliness
Are late fees on the corporate card reimbursable?
No, corporate card late fees are not reimbursable. The corporate card should be paid by the due date.
What document(s) must be submitted if a receipt does not contain all required details to count as a receipt for reimbursement purposes?
A Missing Receipt Affidavit (MRA) AND proof of payment (i.e. credit card statement). If the corporate card is used, just the MRA will suffice.
What is the maximum reimbursable nightly lodging rate, including taxes and fees?
$500
Beyond compliance and documentation, good policy practices also strengthen relationships with what department?
Finance
How many days after the completion of a business trip or business expense should a Concur report be submitted?
30 Days
While receipts are encouraged for an expense of any amount, at what amount are receipts required?
$75
What travel expense must be itemized in Concur?
Lodging
Gifts are generally not allowable. In what circumstance might an exception be considered?
If traveling on business and it is customary when visiting certain foreign countries to bring small token gifts to a foreign host, donor, or recruit. Must be < $100 and must have approval from business manager prior to making the purchase.
What is a potential consequence of submitting a report after 60 days?
It may be treated as income and taxed
What 3 details must be included in the Business Purpose in Concur?
When, Where, Why
What must be done before any international trip to be eligible for reimbursement?
Register with International SOS
Are rental accommodations (airbnb, vrbo) allowable?
Rental accommodations are not recommended from a risk and compliance perspective. If used, the cost of the rental must be less expense than that of a hotel and backup documentation must be included showing the cost is lower.
Expense reimbursements submitted after what length of time will not be considered reimbursable?
60 days
What 6 details must be included on a receipt for it to be considered acceptable?
▪ Date of transaction
▪ Name of merchant
▪ Transaction details (what was purchased)
▪ Amount of purchase
▪ Form of payment (credit card, cash, check)
▪ Indication that amount was paid
What is required if personal travel is added on to a business trip?
The primary purpose must be business related and a fare comparison, for only the business portion of the trip, must be obtained within 3 business days of the ticketing
As of 10/1/25, what process is moving from HUUEFs to being handled in B2P?
Non-employee reimbursements