All About the Toolkit
Where can I find the Events Toolkit?
On the MAPC Intranet!
How far out should I start planning my event?
Minimum: 4 weeks
Ideal: 2 months
*For smaller events, timeline may be shorter
If I have a communications question, who do I reach out to?
Amanda Belles
How many zoom lines does MAPC have?
10!
Do my events need to be ADA Accessible?
Yes
When should I loop in Communications for my event planning?
As early as possible!
If I heard from a legislator or their team, what do I do?
Loop in Government Affairs!
Should I offer food at my event?
If you are bringing people together in person, you should always consider bringing in food! Food makes people feel happy, connected, acknowledged, and they're less likely to be hangry.
How do I check that my materials are accessible?
Who should I talk to if I have event-related questions?
Amanda B. and/or Sasha P.
Yes!
When should I start planning for my accessibility?
As soon as possible.
What do I do first: Pick a date, pick a location, pick a speaker?
It depends!
The venue asked for an insurance form I'm not sure about - who do I reach out to?
Marjie!
Are MAPC events subject to Open Meeting Law?
Sometimes
If I'm providing Language Access at my event, what would that include?
Translation & interpretation
Multilingual outreach for the event
What will the toolkit tell me?
Event planning basics & template materials
If I'm hosting an event, can I also have a dedicated content or other role?
If you have a content, speaking or facilitation role day of, make sure that you have backup in staffing for all other event aspects, including managing flow and time!
Who should I invite to my event?
It depends on the goal and content of your event, this is a great opportunity to ask Comms!
Can MAPC pay tips?
No
How much budget should I set aside for accessibility?
Depends on the services you are providing, which is why you should consider accessibility from the getgo for your event!