Cash Handling
This form of payment must be accepted at all schools
What is Cash
Deposits should be made how often?
What is within 3 business days or $500?
This means a bookkeeper should not be in direct receipt of funds
What is segregation of duties?
This must be approved before buying goods
What is a Payment/Refund Request Form?
Auditers look for this in financial records
What is compliance?
Cash should never be left in this location overnight
What is an unsecured desk?
This must match the total of your deposit
What is a cash out report?
This helps prevent the misuse of funds
What are internal controls?
Personal purchases must should never made with this
What are P Cards or student funds?
Forms must be this to pass an audit
What is completed?
This should be issued when cash is received?
Deposits should never be delayed for this reason
What is convenience or just once a week?
Approval is required before doing this
What is a purchase?
This document proves good were received
What is a Receipt or Invoice?
Missing receipts can lead to this
What is an audit finding?
Cash should be counted by at least this many people when verifying?
What is two people?
This program tracks all money collected before a deposit
What is Munis Cash Receipts?
This should be reviewed to catch errors
What is a reconcilation?
This happens when purchases are made without approval
What is an UA?
This is done monthly for you
What is a reconciliation?
The safest place to store cash
What is a safe?
This happens when receipts don't match deposits
What is a counting error?
The biggest risk when controls are weak
What is fraud or misappropriation of funds?
This happens when procedures are not followed
What is disciplinary action? Sending a letter CFO?
The end goal of every bookkeeper during an audit
What is no findings?