Forms? Ew.
Who completes the CDA 9029?
OSLTCO Support Staff
What is the current mileage reimbursement rate?
72.5 cents per mile
Scenario: Today you are traveling to the hotel as tomorrow is the first day of the conference. If you stop for lunch today, what is the max amount you can claim for lunch on your TEC?
$14.25
Fill in the blank: All state required travel must be done in the most _____ and least _____ manner to the State.
All state required travel must be done in the most EFFICIENT and least COSTLY manner to the State.
More information on this topic can be found in Section 0730 of the California State Administrative Manual (SAM).
When is your Fall 2026 TEC due to the OSLTCO?
Monday, October 26th, 2026
The address listed on your STD 204 must match the address listed on your ____.
Travel Expense Claim (TEC)
If you are seeking reimbursement for a toll bridge fee, what section of the TEC would you enter in the name of the bridge?
Section 14
Breakfast: $16
Lunch: $19
Dinner: $28
Incidentals: $5
Conference attendees may be reimbursed for rideshare (Uber/Lyft) tips related to allowable transportation expenses incurred while conducting approved state business. What is the maximum allowable tip you can claim on your TEC?
Up to $2.00 or 20% - whichever amount is greater
Note: The rideshare cost + tip will be a combined number that is entered in section 10(C) of your TEC.
Fill in the blank:
Hotel invoices must show a ______ balance.
$0
What two events cause your STD 261 (Authorization to use Privately Owned Vehicles on State Business) to expire?
1. Your license has expired since you last submitted your STD 261.
2. It has been 1 year or longer since you last submitted an STD 261.
Uh oh! It’s the last day of the conference and I just checked out of the hotel. I reviewed my invoice I realized that the hotel charged me more than the state reimbursement rate. What should I do?
A. Make a note of the price difference on my TEC.
B. Email my analyst once I get home.
C. Find a member of the OSLTCO team and let them know ASAP.
C. Find a member of the OSLTCO team and let them know ASAP.
It is MUCH EASIER to fix mistakes while we are still at the hotel.
After day 2 of the conference, you and a few of your fellow coordinators decide to ball out and have an extravagant dinner. Holy smokes! Your meal alone costs $65!
What is the max amount you can claim on your TEC for dinner?
$28
Please identify what is wrong with this TEC.
Mary Jones included her full SSN instead of only writing the last 4 digits.
After your TEC has been approved by OSLTCO support staff, how many days will it take for you to receive a check in the mail?
Up to 30 days.
NOTE: CDA Accounting technically has up to 45 days to mail a reimbursement check, but they make every effort to send checks within 30 days.
Your STD 204 and STD 261 must be sent to OSLTCO via encrypted email or fax due to the sensitive information entered on the form.
Please name the MOST SENSITIVE information on the STD 204 and STD 261.
STD 204: Full Social Security Number
STD 261: Driver's License Number
Gasoline can be reimbursed for rental vehicles.
Your gas receipt must include what SIX pieces of information?
1. Date
2. Name of Business
3. Address
4. Price per Gallon
5. Number of Gallons Pumped
6. Total Cost Paid
Please identify the TWO entries that are incorrect on this TEC.
Note: You can disregard the Lodging column.
Incidental on 10/19 should be $3.75.
Breakfast on 10/20 can be no more than $16.
Scenario:
You drove 67 miles to the conference location on October 19th via your personal vehicle. You grabbed a grande, iced chai tea latte with 1 pump of mocha and a chocolate muffin from Starbucks for $13.50. Lunch was a Big Mac and coke for $16. You decide to have dinner with Crista and Karen and your bill comes out to $36.75.
After a busy day of travel, you rest your sleepy head on the hotel pillow, which costs $150/night plus $37.89 in taxes and fees.
Question: What will the total cost be in Section 12 of your TEC for October 19th?
NOTE: Include the max allowable amount per meal and incidentals.
$287.47
A conference attendee drove to the conference using their own vehicle and stayed all 3 nights at the hotel. What documents must be included in their final TEC submission?
A. TEC & Hotel Invoice, Meal Receipts
B. TEC, Hotel Invoice, Mileage Map
C. TEC, Hotel Invoice, Mileage Map, STD 261
D. TEC, Hotel Invoice, Mileage Map, Meal Receipts
B. TEC, Hotel Invoice, Mileage Map
Meal receipts are never needed for TEC submission, though it is recommended that you save them in case of an audit.
The STD 261 must be submitted to the OSLTCO PRIOR to traveling to the conference.