Origins
Tacoma’s first Sister City relationship was established in 1959 with Kokura, which later merged with four other cities to form this present-day Sister City.
What is Kitakyushu.
These four positions make up Tacoma Sister Cities’ officers.
Who are the President/Chair, Vice President/Vice Chair, Secretary and Treasurer?
Sister City committees are expected to meet at least this often.
What is quarterly?
Before the Council can take action on a new proposal, a member generally needs to make this.
What is a motion?
This officer is responsible for keeping the minutes and official records of Council meetings.
Who is the Secretary?
Most Tacoma Sister Cities share connections involving ports, geography, or industry. This Sister City was paired with Tacoma largely because of the two cities’ shared prominence in glass art.
What is Biot?
To remain in good standing, a Sister City committee must have a chair or representative who does this regularly.
What is attend Council meetings?
Committee annual financial reports must reach the Council Treasurer by this date.
What is January 31?
After a motion is made, another member usually does this before the Council considers it.
What is second the motion?
: This officer is the custodian of Tacoma Sister Cities’ assets and is responsible for depositing and supervising the distribution of its funds.
Who is the Treasurer?
Founded in 1819 by French emigrant Don Luis D’Clouet, this Tacoma Sister City is known for an unusually French-influenced historic center despite being located in the Caribbean.
What is Cienfuegos?
This many members of the Executive Committee constitute a quorum of that committee.
What are three?
Tacoma Sister City Committee Chairs are expected to submit a written report on their activities this often.
What is biannually.
An officer or committee gives an informational report with no recommendation for Council action. Under Robert’s Rules, the Council generally does not need to do this.
What is vote to accept or approve the report?
The report can simply be received.
A Sister City committee decides who will represent it on the Tacoma Sister Cities Council. Under the bylaws, that decision belongs to this group.
What is the individual Sister City committee?
A 70-person delegation traveled to Tacoma in 2000 to formally establish Tacoma’s relationship with this Sister City, after discussions that began the previous year.
What is Taichung?
Participation by Zoom or similar technology counts as this for purposes of determining quorum.
What is presence in person?
Before applying for a grant using Tacoma Sister Cities’ umbrella 501(c)(3), a committee chair must seek approval from this body to prevent duplication or conflicts.
What is the Executive Committee?
A motion is on the floor, but the Council wants to change part of its wording before deciding whether to adopt it. A member should make this motion, which must be decided before the Council votes on the original motion as changed.
What is a motion to amend? (the person who made the motion is not the only person who must agree to it)
When a Sister City Committee Chair cannot attend a Council meeting, the SOP says the Chair must designate one of these.
What is a reliable alternate?
This organization recommended Tacoma’s 14th Sister City to the City of Tacoma, helping lead to the relationship established in 2016.
What is the Puget Sound Latino Chamber of Commerce? (Boca Del Rio)
Tacoma has 13 active Sister City committees. Under the bylaws, this is the minimum number that must be represented for a Council quorum at a council meeting which has been properly called and the council has been notified.
What is five?
Before using Tacoma Sister Cities’ PayPal or Square for a committee fundraiser, advance approval must come from this officer.
Who is the Council Treasurer?
Use this motion to temporarily set a pending question aside because something else requires immediate attention, with the intention of taking it up again. If you instead want to defer the question until a specified later time or meeting, the proper motion is Postpone to a Certain Time.
What is Lay on the Table? (This means to put something aside temporarily, maybe even just until the rest of the agenda is complete--it does not specify a timeframe nor delay indefinitely)
Who may nominate an officer candidate not put forward by the nominating committee?
Any Council member