REPORTING & SAFETY
These required checklists help staff identify hazards and repairs needed in their classrooms and facilities.T
What are Health and Safety Checklists?
These are the five SUPER steps, in order, that staff follow during safe transitions.
What are Stop, Unite/Gather, Perform Sweep, Exact Count, and Roll Call Count?
Staff review this list daily to ensure children receive the correct meals for their dietary needs.
What is the Special Diet List?
This is the required amount of time to lather hands with soap during handwashing.
What is 20 seconds?
This must happen to a surface before disinfectant is applied.
What is cleaning it with soap and water?
aying “Please walk” instead of “Don’t run” is an example of this guidance strategy.
What is stating rules positively?
You find a loose stair handrail. These three actions document the hazard and alert the appropriate people.
What are submitting a Help Desk work order, documenting it on the checklist, and notifying the Center Director?
The “E” in SUPER stands for this step, completed by the teacher returning from the sweep.
What is Exact Count?
A child needs a meal substitution for a medical reason. This form must be completed and signed by an appropriate medical professional.
What is the Medical Statement for Food Substitution form?
For children ages 3–5, an adult puts this amount of toothpaste on a separate cup or plate to prevent cross-contamination
What is a pea-sized amount?
Bleach solution and spray bottles must be stored here.
What is a locked cabinet out of children’s reach?
Before releasing a child to an unfamiliar adult, staff must check these two things.
What are authorization on the Emergency Contact Information form and the adult’s photo ID?
An incident requiring a report to licensing, the Office of Head Start, child protective services, or the Health Department falls into this category.
What is a Significant Incident?
With no transitions occurring, a full-day classroom must document counts on the Daily Tracker this often.
What is every two hours?
A parent verbally requests that their child stop receiving dairy. Staff must refer the family to these people for discussion and formal documentation.
Correct response: Who are the Family Advocate and Nutrition Coordinator?
Staff may not change meals based only on a verbal request.
Children’s toothbrushes should be replaced this often, or sooner if contaminated.
What is every three months?
Toys must be disinfected immediately after being mouthed or soiled, with these minimum routine schedules for EHS and HS.
What are daily for Early Head Start and weekly for Head Start?
A 16-year-old sibling may pick up a child only when these additional requirements are met.
What are being listed on the Emergency Contact Information form and having a signed parent letter on file?
When a Significant Incident occurs, the Center Director must notify this person as soon as possible. If unavailable, contact the Delegate Vice President.
Who is the Director of Monitoring and Compliance, or DMC?
During a playground trip using photo key rings, staff complete name-to-face checks at these three points.
What are leaving the classroom, arriving at the playground, and returning to the classroom?
This plan includes the child’s condition, symptoms to watch for, accommodations, child involvement, medication needs, and training needs. Staff and the parent or guardian must sign it.
What is an Individual Care Plan, or ICP?
After fastening a child’s new diaper, staff must wash this part of the child’s body.
What are the child’s hands?
These are the required frequencies for fire drills and lockdown drills.
What are monthly fire drills and quarterly lockdown drills?
A guardian verbally approves a pickup that conflicts with a court order. Staff must follow this document.
What is the court order?
A child discloses possible abuse. Each staff member who suspects abuse or neglect has this individual responsibility, even when leadership provides support.
Correct response: What is making an individual report to the local child protection agency?
Staff must also contact leadership immediately and must never interview the child about suspected abuse or neglect.
A substitute who is not certified in child tracking may assist, but this person must lead tracking until the substitute is certified.
Who is a certified staff member?
A child arrives with a new inhaler and a parent’s instructions. These three requirements must be completed before staff may administer it.
What are an ICP conference, physician-completed medication authorization, and Health Coordinator clearance?
Soiled clothing must be packaged and stored this way instead of being placed inside or on top of cubbies.
What is double-bagging it in plastic, labeling it with the child’s name, and placing it in the designated soiled-clothing bin?
A fire drill record must include these details about when it occurred, conditions, people present, and evacuation.
What are the date and time, weather, number of children, number of staff, and total evacuation time?
A child becomes frustrated and throws blocks. Staff use these four positive guidance actions to support the child.
What are acknowledging feelings, guiding the child toward safer choices, offering problem-solving help, and calmly reinforcing limits?