Budgets
If someone is reaching the end of their 10k placeholder, who should the CM reach out to?
The CDCS consult email
When reviewing a CDCS Renewal, the approved CDCS CSP, CSP Signature Page, Health and Safety Plan, Notice of Action, and Decision Letter should be sent to:
The individual and/or their Guardian, the FMS, Support Planner (if applicable). If there are others that need a copy of the plan, the Guardian can share a copy.
What are some reasons a Case Manager may need to provide a team with a Technical Assistance?
notices from FMS to person requesting missing information, not following CSP, not receiving services, supports or items critical for health and safety, plan has not been received at start of new span, overspending, use of overtime that is not approved
Case Managers have 30 days from receipt of completed plan to review CDCS renewals, how long do we have to review CDCS revisions?
Also 30 days
Under what service could Music Therapy be billed on the Traditional Waiver?
ILS Therapy
How often should a Case Manager be reviewing CDCS Spending Summaries?
Quarterly
Where should a Case Manager go to initiate a CDCS referral, request and initial budget, or a CDCS budget history?
Hennepin County Sharepoint
When reviewing a camp listed on a CDCS CSP, what are some criteria to watch out for when making a decision to approve/pend/deny?
Specific name of the camp, and the cost difference between this and a typical camp (if applicable). **VISUAL**
When an individual/guardian receives a Notice of Action from their Case Manager, they have this many days to appeal
30 days, then the appeal window closes and they CANNOT submit an appeal for that particular NOA. **VISUAL**
If an initial CDCS plan is submitted to a Case Manager, what should the CM do with this plan?
Forward it to the CDCS Referral Inbox (email), NOT the CDCS Consult inbox (email)
What is the one type of CDCS CSP that can be prorated?
Initial CDCS plans
Is the Specialized Therapy Request Form required for an individual who utilizes CDCS funds for adaptive swimming lessons? Why or why not?
No, because swimming is not a therapy, though some individuals/families may describe it as having therapeutic benefits
What are some instances that would prompt a Case Manager to request a budget history?
A sudden budget increase or decrease, not seeing an expected increase or decrease
CDCS USAs should be sent how many days before the renewal date?
60 days, due to extended SAU processing times. CMs can communicate to FMS that the USA has been submitted, but they should NOT bill until the CDCS CSP is approved.
How would you describe, big picture, how CDCS funds can be used to pay for camps?
CDCS funds can be used to pay for the adaptive components of the activity, NOT for the activity itself.
What two forms should the Budget Communication Form be sent with?
NOA and DD Screening
When completing a CDCS referral, what should Case Managers remember about entering the individual's Date of Birth?
We must use the 'calendar feature', as entering the DOB manually results in the form not being submitted!
Case Managers need to determine cost-effectiveness for each item and service requested. What information do you need to determine cost effectiveness?
The name of the vendor/provider, the cost per item/session/week/month, and rate of pay for the staff (if applicable). Reminder, there should be no 'lump sum' on the plan! **VISUAL**
For an initial waiver with a start date of 6/4/2026, what would the end date be?
5/31/2027 (last day of the month prior to the start date)
Following a CFR transfer, can USA updates from the previous agency be submitted to SAU as 'Urgent'?
No. SAU has requested that for any USA updates for CFR transfers to add to the subject line "Final Budget after CFR Transfer." This helps SAU identify these requests in the database and process them faster. This is a special request from SAU and has not been updated on the 'SAU Naming Convention' Sharepoint Page