SAFETY
What is our primary safety responsibility at all times?
Know where your participants are.
What must you do after submitting trip photos?
Delete them from your phone
When can you give over the counter medications to a participant?
NEVER.
If an individual is staff-medicated, Missy (or other trip nurse) must administer ALL medications, even non-prescription/over-the-counter medications/creams.
When is a chaperone meeting usually held?
Thursday before a trip at 4 pm
What is a transition?
Exits, restrooms, potential dangers (tripping, injury, etc)
Which types of jokes should be avoided due to potential misunderstandings?
Sarcasm and negative teasing (even if the participant initiates it)
If you are assigned an individual who is staff-medicated, what information should you ensure you receive BEFORE the trip begins?
Times of all needed medication administration and any blood glucose testing/insulin needs.
Always ensure blood glucose is tested/insulin given BEFORE meals, unless otherwise instructed by Missy.
What two items of paperwork MUST be completed and returned to the office after each trip?
Receipt form for EACH participant that we hold money for.
Daily checklist for EACH participant with any notes for that participant (both successes and struggles)
How should you alert your group of transistions?
Notify your group individually with visual contact and ensure understanding.
Keep visual contact with all assigned individuals when waiting for activites to ensure no-one wanders off.
Name three basic physical safety reminders
Sunscreen, hydration, bug spray, restroom breaks, name tags
Why type of dress items should be avoided to maintain and safe and professional look?
Short shorts/skirts
Low cut and/or midriff tops
Spaghetti straps
Any shoes without heel straps or support
Who is responsible for making a UI report?
Before boarding a bus or a plane, what should participants ALWAYS do?
USE THE RESTROOM
What are two things you should NOT do during transitions/activities?
1)Use your phone, except for communicating with other chaperones or leadership
2)Become distracted by other tasks or conversations unless explicitly directed by leadership team
What should participants never have, unless they are in their hotel room?
Alone time
When is the only time smoking is allowed around participants?
If you are accompanying a participant to a smoke break, you can smoke with them.
What two items on the chaperone lanyard are most important for individual safety?
Dietary needs and allergies
What should chaperones do during bus transport time or during flights?
Keep checking in with all participants. Ensure all chaperones are distributed throughout the group and do not group together in one area of the bus/plane.
2)Visually confirm all assigned individuals are present and seated BEFORE taking a seat themselves.
3)Before any transportation departs, ensure a proper visual headcount of ALL participants, both by each chaperone of their assigned group and by the trip leader of the entire group.
How can you keep an individual's confidentiality while keeping them safe?
Communicate discreetly, be aware of others around, including other participants, don't post them on personal social media.
What information should you not share with participants?
Phone number, email address, social media connections
Transitions (moving from one area to another, boarding/unboarding transportation, etc)
The trip is not over until what happens?
All participants are picked up and accounted for.
What are 5 essential tasks a chaperone should do during activities?
1)Keep participants in sight at all times; ensure they are not in distress or upset and that they are having a good time
2)Stay with buddy group--you should NEVER be by yourself and there should be two chaperones together at all times--physically transfer info card for individual if another chaperone is supervising one of your assigned individuals
3)Help individuals purchase souvenirs and keep track of receipts
4)Ensure individuals are hydrated and have sun screen regularly applied if outside
5)KEEP GOOD COMMUNICATION with your buddy chaperone and the trip leader