Duties
This is the secretary's main duty at a meeting
What is take the minutes
This must be recorded when members vote on an item.
This is a recommended way for taking minutes.
What is use a separate sheet of paper or a note taking form.
This is the 4-H motto.
What is To Make the Best Better?
This is the first thing a President says when he/she begins a meeting.
What is The meeting is called to order?
Club minutes should be written at this time.
What is as soon as possible after the meeting.
When does the secretary read the minutes from the last meeting.
What is under officer reports before unfinished business.
This is often referred to as "The Club Program".
What is a list of meeting dates and agenda topics.
The 4 H's stand for...
What is heard, heart, hands and health.
These are the first two words that one would use to start a motion.
What is "I move"?
These signatures are required on the minutes.
What is President and Secretary.
This is recommended when taking roll call.
What is ask members a question to respond to when roll call is done.
The secretary should be prepared to do this after motions are made.
What is read back the motion that was made for consideration.
This is the year Ohio 4-H started.
What is 1902
These are the words one would say after another member has made a motion.
What is "I second the motion."
This is where the secretary sits at a club meeting.
What is next to the president.
The secretary should review this with the other officers before the start of the meeting.
What is unfinished business or items that were tabled.
This document should be reviewed every year and kept in the secretary's folder.
What is the Club Constitution.
This is where Defiance County attends 4-H Camp.
What is 4-H Camp Palmer
This is the sentence that a member would say if he/she wanted to end the business portion of the meeting.
What is "I move the meeting be adjourned"?
These items should be kept in the secretary folder.
What is club roll call/attendance.
What are the minutes, committee lists, meeting dates and correspondance.
The secretary is responsible for correspondence which means....
What is read any form of communication the club has received and/or write thank you notes on the Club's behalf.
A record of members doing a ________ at meetings should be recorded in the minutes.
What is a Demonstration.
This is the number of words in the 4-H pledge.
What is 32.
These are two sentences a president would say immediately after a member has seconded a motion to conduct a food drive at the next club meeting next Saturday at noon.
What is It has been moved and seconded to conduct a food drive next club meeting at noon on next Saturday. Is there any discussion?