HUB + Updates
This person must be added as an approver in HUB+ using the username
Who is Taishan Gary?
$3,868 was recently added to the budget realignment for fingerprinting and these two types of transportation.
What are charter buses and MCPS buses?
For contractual service vendors providing services on campus, this completed form (related to background checks) must be obtained from the vendor.
What is the 235-40 Response to Background Check form?
This 5-part file naming convention should be used when you review your shopping cart in HUB+ to ensure consistency.
What is Budget Source (FY26) - School Name - Vendor name - Description - Quote or Invoice #?
When a quote is over this dollar amount, you must obtain 3 quotes and complete the MCPS Form 234-24 (Competitive Price Quote Form)
What is $7,500?
When using the new realignment funds (like the $2,500 for food or $3,868 for buses), you must select this specific "Budget year" on the form.
What is FY26 Expenditures?
This is the major change for the new fiscal year: Forms 235-40 and 280-49 are now only required for this type of contractual service.
What are on-campus services?
In addition to a background check, volunteers working 1:1 with students must complete this specific training every 3 years.
What is the Child Abuse and Neglect training
This action must be generated in Hub+ before vendor services are provided or have any items shipped.
What a Purchase Order (PO)
These three specific types of volunteers must complete the fingerprinting and background check process.
Who are volunteer coaches, overnight trip chaperones, and individuals who will be unsupervised with students?
Tracking sheets are still required for off-campus services primarily to monitor this specific MCPS spending threshold for vendors, which might trigger board approval.
What is $25,000?
When filling out the tracking sheet for off-campus services (for vendor tracking purposes), you only need to complete these specific columns.
What are Columns A-H
True or False: Community Schools and procurement are strictly enforcing procurement approval signature on the 280-49 form in order to create a requisition
What is False?
When Community Schools pays the $62.50 for a volunteer's background check, the cost is charged to the school budget under this specific category.
What are contractual services?
When processing on-campus services, the team is now asked to skip this steps related to waiting for the signed version of this specific form before creating a requisition.
What is part V of the 280-49 Authorization for Consultant/Independent Contractor (Vendor) Services Form or what is Part V- Vendor verification approval status?
Procurement requested Community school use what category code for field trips and afterschool programs?
What is 578.00
What backup documentation is required for a programs supplies quote under $7,500?
What is only the quote
If a volunteer forgets to bring with them the Fingerprinting/ background check form from American Identity Solutions for Community Schools. Who will be charged for the fingerprinting services?
What is a volunteer?
Your field trip is off campus, do you still need to complete the tracking form? Yes/ No
What is Yes
When obtaining a quote from a vendor, should the CSL sign the contract Yes/or No
What is No. Leave that to the administrators to sign.