Planning & Preparation
The first step in planning a meeting is deciding this.
What is the need or purpose of the meeting?
This part of the agenda officially opens the meeting.
What is the welcome or call to order?
The chairperson uses these to keep order and fairness during discussions.
What are meeting protocols?
A budget approval recorded in the minutes is an example of this.
What is a resolution?
A meeting held once a year to review company performance.
What is an Annual General Meeting?
This determines who should be invited to attend a meeting.
What is the relevance of participants to the agenda items?
This agenda item reviews the record of what happened previously.
What are the minutes of the previous meeting?
This skill helps ensure every participant can share their views.
What is active listening and facilitation?
Instead of complete sentences, minutes often use this format.
What are lists or bullet points?
A meeting held using phone lines to connect participants.
What is a teleconference?
Choosing whether a meeting is formal or informal depends on this.
What is the purpose, occasion, and nature of participants?
hese items come from unresolved issues in past meetings.
What is matters arising from the minutes?
The official written record taken during a meeting is this.
What are the minutes?
Minutes can be used in later meetings for this purpose.
What is reference or follow-up?
A face-to-face session for a work team that happens often.
What is a regular staff meeting?
This arrangement ensures meetings start and end on time.
What is setting designated timelines?
Reports, correspondence, and major agenda items fall under this section.
What is business of the day?
To stay on task, discussions must be limited to these.
What are the agenda items?
Sending this to participants lets them know the date, time, and place.
What is a meeting notice?
A meeting where progress on a specific task is checked.
What is a project management meeting?
A meeting held using video platforms like Zoom or Teams is called this.
What is a videoconference?
his agenda section allows participants to raise new issues not previously listed.
What is Any Other Business (AOB)?
When participants disagree, the chairperson must use these skills to restore focus.
What are conflict management skills?
The date of the next meeting is recorded here.
What is the closing section of the minutes?
A high-level meeting where major company decisions are made.
What is a board meeting?