Dates
What date is used for the classification date?
The classification date will be the date the student is assessed with a language screener this does not apply to students enrolling in Kindergarten for the first time.
Who can complete the programmatic assessment form (PBSD 1764)?
The parent should be interviewed by a team member of the school, who then completes the Programmatic Assessment form.
When do students need a second ELL Plan?
Anytime a student changes schools or has a change in services, including intervention (if intervention is listed on the ELL Plan)
What date determines when a student gets a reevaluation?
Reevaluations begin on the 3rd anniversary of the DUESS date, and continue annually thereafter (unless an exception occurs).
How many test parts do you enter on the test history tab of SIS for a WIDA Kinder Screener?
3
Listening
Speaking
Oral
What dates are to be used for the ELL entry date and the DEUSS date?
Entry Date - The first day the student is enrolled in school
DEUSS Date - The first day the student enrolled in a US School, including private school.
At the time of registration, which students need to have a programmatic assessment form (PBSD 1764) completed?
Any student entering after the second semester of Kindergarten
If transcripts are received for a student, who needs to sign the programmatic assessment?
The school counselor needs to sign the programmatic assessment.
How does a student exit the ESOL program?
Except for automatic exits completed at the state, students need to be proficient in both the reading and overall domains on a language assessment. (Other academic data may be considered if the WIDA screener has already been used this year.)
How many test parts do you enter on the test history tab of SIS for a WIDA Screener?
7
Listening
Speaking
Reading
Writing
Oral
Comprehension
Overall
If a parent cannot recall the exact date a student entered school from another state, what DEUSS date is used?
The last day of the month the student enrolled.
What steps do you take if a student is enrolling at your school from another Florida county?
You must reach out to the previous county to obtain ALL ESOL and registration information.
Which are the 3 types of parent letters, and when are they to be used?
Notification of Initial English Language Placement - 2 attempts must be made for parent signature
Notification of English Language Program Continuation - sent annually prior to October FTE
Notification of English Language Program Exit - sent once a student is exited from the program
Who are the members of an ELL Committee meeting?
A minimum of three members, one must be an administrator.
In addition to following the steps described in the Ellevation Reference Guide, describe the ELL Plan Process.
Gather information needed on ELL plan from applicable school team members
Complete the ELL plan
Enter the Student Plan Date in SIS on the ESOL tab to match the meeting date
What date is used for the ELL entry date if a student is screened past the 20 school days of enrollment?
If the language screener is administered past the 20 days of initial enrollment, the entry day will be the same as the classification date. You will also need to send the family PBSD 2640 to justify the notice of delay.
What steps do you take if a student is enrolling at your school from another state in the US?
You will need to assess the student. We do not use information from other states.
Which documents are to be included in a students' ELL Folder Registration Packet?
Home Language Survey (registration form)
Entry Test
Parent Notification of Initial Placement (if signed and returned)
2nd Parent Notification (if needed)
What protocol would you have in place for a student transferring from outside of the state of Florida that appears as having an overdue reevaluation?
There are two steps, first enter the language screener on the test history tab twice, once for entry test and once for annual progress. (All fields must be completed for each entry.)
Second- make sure you enter the re-eval date in the ESOL tab to be the same as the classification date
In the notes of the students, note the enrollment date and any other pertinent information
What data needs to be entered in SIS, for a student that was assessed and did not qualify for services?
Information needs to be entered in three places, the ESOL tab, the Test History tab and the Student Document Center.
ESOL Tab Category "TZ" and initial Placement P
Test History Tab- Enter the test and ALL needed information
Student Document Center- Have the DP upload the language screener to the "Other Educational Documents" (ESOL - Tested Did Not Qualify)
What is the DEUSS date for a student who transfers from Home Education?
The DEUSS date would be the first day of school in the US public school. Home Education is not taken into consideration for the DEUSS date.
If a student enrolls on April 2, 2026 and has one yes answer to the HLS, by when does he need to be assessed?
20 School Days
May 1st - April 3rd is a school holiday and should not be counted
Which documents are to be included in a student’s ELL Folder yearly packet?
Cover sheet with school year
ELL Plan Meeting Report(s)
Notification of English Language Program Continuation (Extension) Parent Letter
ELL Committee Meeting Report (if applicable)
Reevaluation information including test scores and any other pertinent information regarding the decision to extend or exit
Reevaluation Meeting Report from Ellevation
Accommodation letter for state-wide and classroom assessments (PBSD 1939)
Describe the Reevaluation process.
Administer the WIDA Screener and enter the results in SIS
Invite the parent, with 10 day notice, when feasible
Hold the re-evaluation meeting on the established date with all invited parties present
Update the ESOL tab in SIS
Describe the LF 4th Post Exit Monitoring Process
Ensure forms were assigned to the teachers for feedback
Review feedback, add student to cycle for LF 4th post exit meeting, perform the meeting, print and sign the meeting report
Change the ELL status from LF to LA and enter the Fourth Monitor Date on the ESOL tab of SIS