Authorized/Unauthorized Purchases
P-card holders' paycheck
How will an unauthorized transaction that can't be resolved be funded?
Contact your DCA
Who should I contact in the event of fraud or if I lose my card?
I told my co-worker she could use my P-card to make a purchase for the team.
No, the only person entitled to use a P-card is the person whose name appears on the face of the card.
Five business Days
How many days to reconcile after it appears in STARS?
PO must be used
Can I make a purchase with my P-card if Harris County has an open contract or PO?
Agenda, Itemized Receipt, Event details,
What documents are required for a food purchase?
Charge a $2,500 transaction twice to cover a $ 5,000 single-vendor transaction.
Am I permitted to split a purchase into two transactions?
Business Purpose, Itemized receipt, and Supporting documents
Which documents require approval?
Agenda, Approved Appendix F, Itemized Receipt, Event details, RCA (if applicable)
What five documents are required for a food purchase to be approved in STARS?
11th of the month
When do all P-card transactions have to be reconciled?
Items that do not pose a risk to the County’s data or network, and avoid running software that connects to County systems, or stores County data.
What items do NOT require a TPR?