The Victim
Ugh Files
This and That
Problem?
Mis-Mosh
100
VINE notification; Victim EM notification;and Victim notification letters
What is some of the ways that a probation officer can ensure that victims of violent crime are kept safe and aware of the offender’s status during the period of supervision
100
Prove that an offender was provided with all conditions of supervision and was instructed on the conditions and understood the conditions
What is Signed probation orders with dates and signatures of the offender and officer and corresponding case notes, citing use of translator or other services used-if needed
100
Show them excerpts from Procedure 302.601, Substance Abuse Testing of Supervised Offenders, show them our drug testing room, testing materials, chain of custody forms, storage system, mailing system, case notes relating to drug testing, and follow up including VOP’s, when necessary (maintain confidentiality in accordance with HIPPA
What is if an auditor asked you to show him our drug testing process, how would go about that
100
Offender Grievance instructions posted
What is in the office lobby
100
Ensures that offenders are being placed into the appropriate level of supervision
What is Probation orders, risk system, reassessments
200
The probation officer must check with before requesting to add, remove or modify any court ordered conditions of supervision
What is the victim
200
Legal Data, Supervision, Monetary Obligations, Monetary Payments/Receipts, Structured Treatment Program, Supplemental Information
What are the six (6) separate sections of the offender file
200
Attend Public Safety Coordinating Council Meetings, Work PCI’s with local law enforcement, Sign partnership agreements (MOA’s) with local agencies, and Attend local re-entry group meetings
What are some ways that the Department can show that we are working with the community to promote public safety
200
Provide our offenders with emergency 24 hour access to staff
What is We give them an emergency phone number, usually to a local FDC institution in each circuit, and we document this on the orientation form which they sign and are provided with a copy
200
Provide copies of ISP’s that have been updated and signed/initialed by the officer and offender, case notes, updates to the OT77 screen or ONAS screen
What is how a probation officer prove that the ISP is being reviewed and updated
300
PSI considered confidential
What is Yes, specifically the victim information and statement and criminal history have to be redacted; the judge gets the only complete copy
300
Form signed by the offender to release their medical information
What is Form DC4-711B, “Consent and Authorization for Use and Disclosure Inspection and Release of Confidential Information”
300
Types of supervision that a CPSO can be assigned
What is Community Control, Electronic Monitoring, Drug Offender, Pre-Trial, Residential Programs, Mental Health, Veteran’s and Drug courts
300
Florida Administrative Code 33-302.101 covers
What is Offender Grievance Procedure
300
Form the offender is provided that lists all the required court ordered monetary obligations
What is the O.F.O.A.-Offender Financial Obligation Agreement
400
Administrative orders prioritizing restitution, OP05 printouts, restitution orders, documentation of restitution paid, tier payment system (OP03 screen), COPS and OBIS manuals outlining payment processes consistent with Florida Statute.
What is how our agency prove that we place a priority on offenders making restitution
400
Files reaching inactive status due to normal termination, early termination, court termination, offender death, revocation or other state close-outs will be forwarded to the designated staff member assigned to file imaging within ninety (90) days of the termination date, nothing is removed (except Notice of Privacy Practices form), they will be organized in reverse chronological order (most recent documents on top followed by older documents on bottom) for imaging, once the required file documents are scanned/imaged into a Portable Document Format (PDF), named using the following convention: Last name_First name_DC#, once the file has been named, it must be moved to the correct alpha folder on the circuit server, filed under the offender’s last name, additional information regarding imaging inactive offender files is located in the “Imaging Inactive Offender Files” Technical Manual on the Community Corrections web site.
What is the process for closing out an offender file
400
Community Control, Electronic Monitoring,Drug Offender, Pre-Trial, Residential Programs, Mental Health, Veteran’s and Drug courts
What is Procedure 302.105, Investigations in Community Corrections
400
Offenders are notified of the grievance process at orientation, and there is a copy of the process posted in the office lobby. The process can be found in Procedure 302.309, Offender Grievances and on form DC3-246, “Instructions to the Offender”.
What is our agency’s grievance procedure, what form is used for grievances and how are offender’s notified of the grievance procedure
400
Five (5) of the eight (8) ways that offender monetary obligations can be paid
What is J Pay:-online, money order, mobile app, toll free phone number, walk in/MoneyGram, mail in; mail to COPSA, or at a probation field office (walk in)
500
FDC provide opportunities for offenders to take responsibility for their actions
What is Apology letters, restitution, volunteer hours, restorative justice, victim input, community service
500
Outlines the organization required for offender files
What is NI1-006
500
ISP’s, program referrals, list of services available, provider contracts, strategic plan, ONAS, Employment specialists
What are some ways that our agency can show that we are providing necessary services to offenders with the goal of reducing the probability of continued criminal behavior
500
A specific service or program is ordered by the court for the offender to complete, but that service is not available in your area
What is Contact the court or FCOR for guidance
500
Program referrals, case notes, progress reports, completion certificates, ONAS
What is how a probation officer ensure that an offender is provided with interventions targeted to factors which relate to their individual criminal behavior and attitude
M
e
n
u