Show Me the Money!
I am issued on Monday's, Wednesday's and Friday's.
What is a check and/or direct deposits?
Treasury services check run days.
Must be paid within 30 days
What is an invoice?
Compares the purchase order against the supplier's invoice and record of receipt.
What is a Three-way Match?
Created when an agency receives the invoice, instead of when the original agreement is made with the vendor. Audit finding for the University on state funds.
What is an after-the-fact purchase order?
Requires an additional approval once an invoice has been approved by Accounts Payable (Hint: your document is NSF).
What is an Override?
An alternative method to a purchase order. It allows allows goods and services to be secured without utilizing the traditional purchasing process?
What is the Procurement card?
This is the biggest reason for rejection of invoices
What is NSF?
A good/service is received in the current fiscal year but will not be paid prior to year-end (debit the expense and credit the liability).
What is an accrual.
Invoice is received with discrepancies (qty and description); causes a delay in payment.
What is the invoice does not match the Purchase Order.
Before these payments can be released, it requires at least (2) signatures from either the Treasurer, the CFO, or the President.
What are payments over $25k?
An electronic network for financial transactions in the United States?
What is the Automated Clearing House (ACH)/Direct Deposit?
Used to cancel/reissue a check that is presumed lost or needs cancellation?
What is the Check Reissue Form?
Rewards buyers for paying sooner rather than the traditional payment terms.
What is a discount?
I must be submitted to PTcards@tsu.edu by the 10th of every month.
What is an expense report.
You card will be suspended if not received by the deadline.
All memberships must be approved by this office.
Who is Ken Huewitt/CFO?
A multipurpose card the user can use to pay for airfare, lodging, car rental and other travel-related expenses?
What is the Travel card?
What is an original receipt.
-Must be itemized.
Owes a debt to the state; i.e., delinquent in paying taxes,repaying student loans.
What is a payment 'On Hold'
The invoice is received and a receiver is not available in banner?, these (2) things are needed before invoice can be processed.
What is the Certification of payment; 'okay to pay'? What is the receive date/service date?
In what instance is it okay to circumvent the procure-to-pay process?
When is Never?
Divided into (2) components: 1. baseline request/base level request 2. exceptional items request
What is the Legislative Appropriations Request (LAR)?
Requests the name, address, and Taxpayer identification information of a tax payer.
What is the Vendor Maintenance Form/W-9
The state term that specifically states payments are due 30 days after the latter of these three things are provided (1) date goods are received (2) date services are rendered complete (3) date the invoice date is received
What is Prompt Payment Law?
Account 7253 is being used for a temporary service.
What is Incorrect coding?
Controls all non-payroll related disbursements.
What is Accounts Payable?