Employees can be reimbursed up to 20% for this expression of appreciation for service rendered?
What is gratuity?
100
A commerical document issued by a seller to the buyer.
What is an Invoice?
100
AP received the invoice, however, a receiver is not available in Banner. These (2) things are needed to process the payment.
What is the 'okay to pay' and the receive/service dates?
100
An audit finding for TSU. A purchase that has been made without prior issuance of me.
What is a purchase order?
100
All memberships must be approved by this office.
What is the Vice President of Administration and Finance/CFO?
200
This screen checks to verify whether a department has the budget to spend funds for requisitions, purchase orders, direct pays, and invoices.
What is FGIBAVL (Budget Availability Screen)?
200
A way to quickly and easily pay for a specific list of goods and services under $5,000.
What is the direct pay voucher?
200
The result of not enough expense budget recorded in Banner to cover YTD actuals, commitments and pending transactions in Banner.
What is an NSF Error?
200
Account 7300 is being used for to order water.
What is Incorrect coding?
200
I make appearances in these (4) offices: 1. Purchasing 2. Compliance 3. Finance 4. General Counsel
What is a Contract?
300
Must accompany all reimbursements.
What are original, itemized receipts?
300
Requests the name, address, and Taxpayer Identification Number.
What is the W-9 form?
300
Compares the purchase order against the supplier's invoice and the record of receipt.
What is a Three-Way Match?
300
Invoice is received with discrepancies (quantity and description of items); this causes a delay in payment.
What is the invoice does not match the Purchase Order?
300
Monthly query ran by the Payment Card Coordinator based on budget availability.
What is NSF Report?
400
This report will provide the balance of documents within a specified FOAP.
What is the open encumbrance report (FGROPNE)?
400
Verifies that a person is not employed by Texas Southern University.
What is the Request for Payment Guideline?
400
A good/service is received in the current fiscal year but will not be paid prior to year-end (debit the expense and credit the liability)
What is an accural?
400
The suggested price that a seller of goods gives to a buyer.
What is a quote?
400
Account 7315 is used for food purchases. Identify the type of funds used for this expenditure 1. local funds only 2. state funds only or 3. both state and local funds
What are local funds?
500
Divided into (2) components:1. the baseline request or base level request 2. exceptional items request
What is the Legislative Appropriations Request (LAR)
500
This form identifies indebtedness to the state, a tax delinquency, child support delinquency, or student loan default.
What is the vendor hold search form?
500
Term that specifically states payments are due 30 days after one of the following (1) the date goods/services are received (2) invoice date (2) the date the invoice is received on campus.
What is the Prompt Payment Law?
500
Within GCMS, the term used to charge multiple cost centers by amount or percentage.