The Basics
What does the acronym FERPA stand for?
Family Educational Rights and Privacy Act
Records directly related to a student that are personally identifiable and are maintained by the institution or a party acting for the institution are called:
Education Records
Which agencies must comply with FERPA?
All education institutions and agencies (even K-12)
Notes that are made and kept by one individual and are not accessible to all are not subject to FERPA. These notes are called:
Sole Possession Notes (However, if you share them, they are no longer exempt and can be released if requested)
Which office do I contact if I mistakenly commit a violation?
One-Stop Student Services (Registrar) at onestop@adelphi.edu. Also, please contact us if you suspect someone else has committed a violation or you think a violation may occur.
What year was FERPA put into place?
1974
The demonstrated "need to know" by school officials who act in a students' educational interest is known as:
Legitimate Educational Interest
True or False: In order to receive Federal funds under any program administered by the DOE, entities must comply with FERPA.
True. Some examples of funding include Title IV aid, Federal grants for research projects, etc.
Does FERPA pertain to NCAA athletes?
Yes. FERPA pertains to all students who have matriculated, regardless of their athletic status. However, height and weight are considered "directory information" because of this.
What happens if a university is found with a FERPA violation?
The institution can lose their Title IV funding
Where can you find Adelphi's official FERPA policy?
Adelphi's Policy Library or One-Stop Student Services website
Information contained in an education record of a student "that would not generally be considered harmful" or an invasion of privacy if disclosed is called:
Directory Information
True or False: FERPA requires institutions to send an Annual Notification of Rights to all students.
True
Are postsecondary institutions required to provide information to military recruiters at their request?
Yes, these request should be routed to the Registrar's Office.
Who is the FERPA Privacy Compliance Officer at Adelphi?
The University Registrar
What does FERPA govern?
The release of records maintained by the University and access to those records
True or False: At Adelphi, an eligible student is protected under FERPA at the point of Admission?
False. At Adelphi, students are protected under FERPA once they matriculate (at any age).
An applicant is not a student.
One of these is NOT a requirement of FERPA. Select the correct answer.
1. Written consent for disclosure of records
2. Right to disclose a student's financial need to donors.
3. Student right to inspect and review records.
4. Annual notification to students
The right to disclose a student's financial records to employers that reimburse for tuition is NOT a requirement of FERPA.
True or False: Providing a lists of students who are eligible for an AU honor society membership or to an alumni foundation is a violation of FERPA.
False. AU employees who serve as the contact for an campus sponsored honor society or a our alumni foundation CAN have access to do their job. However, they must acknowledge the information may not be distributed to outside parties without the student's consent.
True or False: The following items are considered directory information at Adelphi
Student enrollment status, date of birth, most recent educational agency or institution attended and honors and awards received.
True. Directory Information at AU includes student name, address, telephone number, email address, photo, class level, enrollment status, major, dates of attendance, date and place of birth, participation in officially recognized sports, height and weight of athletes, degrees awarded, honors and awards received, and most recent educational agency or institution attended.
Is there a way for students to designate someone with whom university officials can interact?
Yes. Adelphi allows students to authorize a parent or third-party that can access education records/interact with university officials
At Adelphi name at least two custodians responsible for the maintenance of education records.
At Adelphi, custodians include:
FERPA requires universities to have a way for students to opt out of directory information release. What is this called at Adelphi?
A Request to Prevent Disclosure of Directory Information
True or False: FERPA permits disclosure without consent to parents of students under the age of 21 regarding violation of any Federal, State, or local law, or of any rule or policy of the institution, governing the use or possession of alcohol or controlled substance
True
Adelphi's New FERPA Management Tool otherwise known as the Adelphi Family Hub/CampusESP currently DOES NOT include parent access to:
1. Financial Aid Info and Requirements
2. Account Balances
3. Academic Advisement/Progress Records
4. Health/Medical or Counseling Records
5. All of the above
#5, all of the above