Direct Admissions
Which folder are direct admission found in?
Which folder are Lab encounter found in?
The 617-730-0869 fax folder
What are the three ways to look up patients in EPIC
3 by 3 search
phone number
birthday and gender
Name change form
Used to change any demographics on a patient including the name/ you must have a form of identification to fax in a name change form.
Coordination of Benefits(COB)
JIMMY FUND VS. Regular Admission
Jimmy fund patients need to be admitted after the pre-admission is put in also the unit and service are always Jimmyfund and JFC admits
Which tab do you enter Lab encounters in?
Hospital Outpatient
What is the preferred way to do a registration so you don't miss putting in any information
The Waterfall method
Merge request form
A form used to merge two MRN's that belong to the same patient
Medicare
This form is given when a patient has Medicare for an Insurance
What do you do if there is a discrepancy with a direct admission
Call the COPPS
If a faxed patient needs lab work done and doesnt have an MRN how do you obtain demographics
Call the facility who sent over the lab work
Who do you call after you have completed new born baby registrations
The facility that sent it to you-Provide them with the MRN
Notice of Privacy form/Booklet
Form that is signed when you are informing patients/families of their HIPPA rights
Where does the patient sign on the medicare form
Where do you document this in EPIC
-They sign in the initial space not follow up
-You document in the Medicare initial space in EPIC
Which tab do you enter a direct admission in
Pre-admission
Which spaces always stay the same no matter what type of lab you are doing
service and unit
Which tab do you complete registrations in
Registration
Observation form
Letting patient/family know that they will be admitted under an observational level of care. The patient may be evaluated by their medical team to decide if an inpatient stay is needed.
TRICARE
This form is given to patients who have TRICARE for insurance
After you complete an admission where do you move it
The completed folder
When a lab says Confidential what do you do
Stop bill and protect identity
If you find a duplicate MRN which one do you chose to continue registering the patient
The MRN that was made first(When this is merged they will use the MRN that was created initially regardless of the information in the one that was made last)
General consent/Assignment of Benefits
-Gives the doctors permission to treat during the patients admission
-Allows us to bill the insurance for their stay at the hospital.
Which forms do the family sign and which do you keep
Where do you document TRICARE in EPIC
-Tricare is documented in two places TRICARE-TPL and TRICARE-INFORMATION SHEET in EPIC.