Project Planning Steps
What is the first step in project planning that sets the direction for all activities?
Setting clear objectives
What does the "S" in SMART goals stand for?
Specific
What AI tool was used to generate SMART objectives and task lists in the example?
ChatGPT
What document expands on the Project Initiation Document (PID)?
Project Management Plan
Who is responsible for organizing and managing the project team?
The Project Manager
What step involves breaking the project into manageable activities?
Outlining tasks
What part of SMART goals ensures progress can be tracked with metrics?
Measurable
What type of prompt was used to generate project goals in the example?
Generate a list of SMART Objectives
What visual structure breaks a project into smaller manageable componenets?
Work Breakdown Structure
Besides roles, what three factors should be considered when choosing team members?
Skills, experience, and personality
What step helps determine realistic expectations for time and project completion?
Estimating resources and timelines
What SMART component ensures that goals are realistic to accomplish?
Achievable
Why is it helpful to continue prompts in the same AI conversation?
So the AI can use previous context and information
What planning tool shows a timeline of tasks and dependencies?
Gantt Chart
What document lists employees and their skills to help match them to project roles?
Employee directory or skills matrix
What step helps prepare mitigation strategies for potential problems?
Identifying risks
What SMART element ensures the objective aligns with project priorities?
Relevant
What additional informational can improved AI generated project timelines?
Deadlines or current project dates
What plan identifies project risks and outlines mitigation strategies?
Risk Management Plan
What meeting introduces the project, explains goals, and motivates the team?
Kickoff meeting
What process keeps stakeholders informed throughout the project lifecycle?
Establishing communication and monitoring processes
What SMART element requires the objective to have a deadline?
Time-Bound
According to the instructor, AI helps project planning become faster and what else?
Smart and more efficient
What plan outlines strategies for communicating with and managing stakeholders?
Stakeholder Engagement Plan
What matrix defines who is Responsible, Accountable, Consulted, and Informed for tasks?
RACI Matrix